1099, W-2 And ACA Filing Deadlines To IRS And SSA - Efile4Biz

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Tax Forms	Recipient Deadline	Paper Filing Deadline	E-file Deadline
1099-NEC	2/2/2026	2/2/2026	2/2/2026
1099-MISC*(No Data in Boxes 8 or 10)	2/2/2026	3/2/2026	3/31/2026
1099-MISC*(With Data in Boxes 8 or 10)	2/16/2026	3/2/2026	3/31/2026
1099-B*, 1099-S	2/16/2026	3/2/2026	3/31/2026
1099-C, 1099-DIV*, 1099-G, 1099-INT*,1099-K, 1099-R, 1098, 1098-T	2/2/2026	3/2/2026	3/31/2026
W-2	2/2/2026	2/2/2026	2/2/2026
1042-S	3/16/2026	3/16/2026	3/16/2026
ACA Forms 1095-B, 1095-C	By request**	3/2/2026	3/31/2026
ACA Form 1094-C	N/A	3/2/2026	3/31/2026
941 2025 Q4	N/A	2/2/2026	2/2/2026
941 2026 Q1	N/A	4/30/2026	4/30/2026
941 2026 Q2	N/A	7/31/2026	7/31/2026
941 2026 Q3	N/A	11/2/2026	11/2/2026
5498FMV/RMDSIMPLE IRA contributions	2/2/2026	6/1/2026	6/1/2026
5498All other contributions	6/1/2026	6/1/2026	6/1/2026
5498-SA	6/1/2026	6/1/2026	6/1/2026

* For 1099-MISC, 1099-B, 1099-DIV and 1099-INT, the recipient deadline is 3/16/2026 if you are a trustee or middleman of a Widely Held Fixed Investment Trust (WHFIT).

** Issuers are no longer automatically required to furnish copies to recipients. However, if recipients request copies the issuer must comply. If requested prior to January 1, the issuer must furnish by January 31 (or next business day when January 31 falls on the weekend). If the request is made after January 1, the issuer must furnish by 30 days after requested. https://www.congress.gov/bill/118th-congress/house-bill/3797

What You Need to Know About Deadlines for 1099 and W-2 Filing

As a business owner, you want to stay one step ahead of the annual tax season, which includes the mandatory filing of 1099s for independent contractors and W-2s for employees.

What are the dates that matter most – and what can you do to streamline the entire wage-reporting process?

Here's a countdown to keep you on track:

Throughout the year

Handle the 1099 legwork in advance. Let efile4Biz Help!

Avoid the first-of-the-year rush with 1099 prep work. Instead, have every independent contractor, freelancer, consultant and sole proprietor fill out a Form W-9, Request for Taxpayer Identification Number and Certification, as he/she provides services. The W-9 captures the recipient’s legal name, address and Taxpayer Identification Number (TIN), which are necessary to complete the 1099. Annually send your independent contractors a W-9 to capture any changes they might have: name, address, etc. Keeping this information up-to-date helps prevent mistakes that can lead to penalties. We offer a W-9 Program to help you update the information annually. Learn more.

Another way to avoid errors is to perform TIN Matching ($1/record) via efile4Biz. This ensures that what you provide matches the IRS/SSA records. Learn more.

By November of applicable tax year

Get a head start — new 1099 forms and early e-filing are available.

Rather than wait until January, begin filing your forms in November when the 1099 forms are released on efile4Biz. As long as an independent contractor has completed all work for the calendar year and you have all the required information, you can get started.

General Reminders

• When you're e-filing, you can cross off your list the 1096 and W-3 transmittal forms required by the IRS and SSA. As part of the e-file process, the summary data is compiled and automatically transmitted along with your 1099s and W-2s.
• Be certain you know the difference between an independent contractor and an employee. A 1099-NEC is used to report payments of $600 or more to a non-employee contractor or unincorporated business; a W-2 is used to report wages, tips and other compensation to an employee.
• You have two recipient options with e-file:
• Provide their email addresses for secure, online access to forms or
• Have forms printed and delivered via first-class mail.

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