Dictate Messages And Documents On Mac - Apple Support (MK)

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With Dictation, you can speak to enter text anywhere you can type it.

Note: You can check Keyboard settings to see whether you need an internet connection or whether your voice inputs and transcripts for general text Dictation (for example, composing messages and notes, but not dictating in a search box) are processed on your device and not sent to Siri servers. Choose Apple menu  > System Settings, click Keyboard in the sidebar (you may need to scroll down), then see the text below Dictation (Dictation must be enabled). For more information, click About Ask Siri, Dictation & Privacy.

Dictation is not available in all languages or regions, and features may vary. See the macOS Feature Availability page to see which languages you can dictate in and which languages include support for additional Dictation features.

If you want to enter text and control your Mac by speaking commands, instead of using a keyboard, mouse or trackpad, you can use Voice Control. When Voice Control is on, you use Voice Control to dictate text; standard macOS Dictation isn’t available.

Turn Dictation on or off

1. On your Mac, choose Apple menu  > System Settings, then click Keyboard in the sidebar. (You may need to scroll down.)

   Open Keyboard settings for me

2. Go to Dictation, then turn it on or off.

3. If you turned on Dictation, click Enable. If you’re asked whether you want to improve Siri and Dictation, do one of the following:

   • Share audio recordings: Click Share Audio Recordings to allow Apple to store audio of your Siri and Dictation interactions from your Mac. Apple may review a sample of stored audio.

   • Don’t share audio recordings: Click Not Now.

   If you change your mind later and want to share or stop sharing audio recordings, choose Apple menu  > System Settings, then click Privacy & Security in the sidebar. (You may need to scroll down.) Go to Analytics & Improvements, then turn Improve Siri & Dictation on or off. See Change Privacy & Security settings.

   Note: You can delete the audio interactions (which are associated with a random identifier and less than six months old) whenever you like—see Delete Siri and Dictation history.

To learn more about how Apple protects your information and lets you choose what you share, click About Ask Siri, Dictation & Privacy at the bottom of Keyboard settings or see the Apple Privacy website.

Dictate text

1. In an app on your Mac, place the insertion point where you want to enter text.

2. Press the Microphone key if available in the row of function keys on your Mac, use the Dictation keyboard shortcut or choose Edit > Start Dictation.

   Note: Press and release the Microphone key to start Dictation; press and hold the key to activate Siri (Siri must be enabled).

3. When the cursor is highlighted and pulsing or you hear the tone that signals your Mac is ready for dictation, dictate your text.

   On a Mac with Apple silicon, you can still use the keyboard while you speak; there’s no need to stop dictation. The cursor stops highlighting and pulsing while you type, and then resumes after you stop typing, so you can continue dictating.

4. To insert an emoji or a punctuation mark, or perform simple formatting tasks, do any of the following:

   • Say the name of an emoji, like “heart emoji” or “car emoji”.

   • Say the name of the punctuation mark, such as “exclamation mark”.

   • Say “new line” (equivalent to pressing the Return key once) or “new paragraph” (equivalent to pressing the Return key twice). The new line or new paragraph appear when you’ve finished dictating.

   For a list of the commands you can use while dictating, see Commands for dictating text.

   Note: In supported languages, Dictation automatically inserts commas, full stops and question marks for you as you dictate. To turn off this feature, choose Apple menu  > System Settings, then click Keyboard in the sidebar (you may need to scroll down). Go to Dictation, then turn off Auto-punctuation.

   Open Keyboard settings for me

5. You can dictate text of any length without a timeout. When you’ve finished, press the Escape key, the Microphone key (if available) or the Dictation keyboard shortcut. Dictation stops automatically when no speech is detected for 30 seconds.

Ambiguous text is underlined in blue. For example, you may get the result “flour” when you intended the word “flower”. If this is the case, click the underlined word and select an alternative. You can also type or dictate the correct text.

Set the Dictation keyboard shortcut

You can customise the key combination you press to start or stop Dictation.

Tip: If the Microphone key is available in the row of function keys, you can press it to start Dictation.

1. On your Mac, choose Apple menu  > System Settings, then click Keyboard in the sidebar. (You may need to scroll down.)

   Open Keyboard settings for me

2. Go to Dictation, click the Shortcut pop-up menu, then choose a shortcut to start Dictation.

   To create a shortcut that’s not in the list, choose Customise, then press the keys you want to use. For example, you could press Option-Z.

Note: When you choose a Dictation keyboard shortcut, depending on your Mac model, the “Press fn key to” or “Press key to” option in Keyboard settings may change automatically. For example, if you choose Press Fn (Function) Key Twice as the Dictation Shortcut option, the Keyboard settings option changes to Start Dictation (Press Fn Twice) automatically.

For more help with Keyboard options, click in Keyboard settings.

Dictate in another language

You can change the language you dictate text in, or set up Dictation for multiple languages and switch between them as needed.

Note: Dictation is not available in all languages or regions, and features may vary. See the macOS Feature Availability page.

1. On your Mac, choose Apple menu  > System Settings, then click Keyboard in the sidebar. (You may need to scroll down.)

   Open Keyboard settings for me

2. Go to Dictation, click the Edit button next to Languages, then select a language and region. (To remove a language, deselect it.)

3. If you set up Dictation for more than one language, you can switch languages as you dictate by clicking the language next to the cursor (languages are displayed as abbreviations or characters that represent the language). Or press the Globe key (if available), then choose the language you want to use.

Change the microphone used for Dictation

The microphone source in Keyboard settings shows which device your Mac is currently using to listen for Dictation.

1. On your Mac, choose Apple menu  > System Settings, then click Keyboard in the sidebar. (You may need to scroll down.)

   Open Keyboard settings for me

2. Go to Dictation, click the pop-up menu next to “Microphone source”, then choose the microphone you want to use for Dictation.

   If you choose Automatic, your Mac listens to the device you’re most likely to use for Dictation.

See alsoIf Dictation on Mac doesn’t work as expectedHave your Mac speak text that’s on the screen