How To Merge Cells In Apple Numbers

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How to Merge Cells in Apple Numbers

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Sep 02, 2025

Merging cells is a basic function that all spreadsheet software users should be able to perform. In Apple Numbers and other spreadsheet applications, the primary purpose of merging cells is to combine and organize data—whether it is to consolidate a quarterly report or simply to create a more presentable spreadsheet.

How to Merge Cells in Apple Numbers

Learning how to merge cells is fairly easy to do. By following these simple and straightforward steps, you can merge adjacent cells easily in just a few clicks.

• Step 1: Select the Cells to Merge

  

  Highlight two or more cells in your spreadsheet and an automatic prompt will pop up. Select the Cell Actions option in the menu or click on the green Cell icon located on the lower right portion of the screen.

• Step 2: Merge the Cells

  

  When the window appears, click on the Merge Cells function. This combines the cells you selected, making it one cell.

• Step 3: Adjust the Cell Format

  

  If you want to change the format of the merged cell, click the paintbrush icon on the main toolbar located at the top of the screen. You can adjust the font, size, text color, or the horizontal and vertical alignment of the cell, according to your preferences or requirements.

• Step 4: Unmerge the Cell

  

  The last step is optional. If you made a mistake or you changed your mind, Apple Numbers makes it easy for users to unmerge cells. Just highlight the cell again, click the Cell icon then select Unmerge Cell. This restores the formatting back to two separate cells.

FAQs

How do I merge two cells in Apple Numbers?

To merge two cells in Apple Numbers, simply select the cell you want to merge, click Cell Actions and select the Merge Cells function.

How do I merge two columns in Apple Numbers?

You cannot combine two entire columns, but you can merge two vertical adjacent cells by selecting these cells and clicking the Merge Cells button.

How do I combine text from two cells in Apple Numbers?

Type text in two adjacent cells, highlight both cells, select Cell Actions, and click Merge Cells.

Why can’t I merge cells in Apple numbers?

Note that you can only merge individual cells, so before using the Merge Cells tool, make sure you did not select an entire column or row, a header cell, or a body cell.

How do you merge cells in Excel on a Mac?

To merge cells using Excel on your Mac, select the cells you want to merge then press Command + Option + M on the keyboard.

Why can’t I merge cells in Pages?

You can only merge adjacent cells; you cannot merge columns, rows, or cells from different areas or sections in your table.

What does it mean to merge a cell?

To merge a cell in spreadsheets basically means combining two separate cells to make it one cell.

How do I merge multiple cells at once?

Highlight all the cells you want to merge and click the Merge Cells function from the Cell menu but make sure that these are all adjacent cells.

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