How To Send Fax From Your Mac | CocoFax

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How To Send And Receive Faxes on Your Mac?

There is a general consensus that the hulky fax machine becomes an obsolete technology to be displaced since people can now fax directly from their computers like Macs.

This page details three solutions for Mac faxing: CocoFax, modem, and multifunction printer, among which CocoFax proves the best option through comparison.

Fax From Your Mac Using An Online Fax Service - CocoFax

Cloud-based faxing is steadily gaining ground among SMBs and professionals given its unparalleled convenience and ease. Developed as the #1 online fax software on G2, CocoFax, beyond doubt, would be a good call for those seeking to fax straight from their Macs. Here are multiple ways to fax with CocoFax with a Mac.

Web PortalCocoFax AppGmailGoogle DocsMicrosoft WordMac’s productivity apps

Use CocoFax’s Web Portal

The web portal can be accessed by any browser from a Mac computer. Enter your dashboard page by logging in your account and start sending faxes right away.

• Click here to sign up for CocoFax.
• Hit the tab +NEW FAX in the left navigation panel.
• Navigate to Add Recipient(s) field, and enter the recipient's fax number (Country code + area code + fax number)
• Attach the targeted file.
• Send your fax by simply clicking on the Send Now tab.

Note: You can send your document as a fax from Apple’s productivity apps, like Pages, Numbers, and Keynote. You only need to export the document to a PDF file, and follow the same steps to fax the file in CocoFax’s web portal.

Use CocoFax App for Mac

CocoFax fax app works smoothly in your Mac system. Once downloaded, sign in with your CocoFax account and follow the same steps as via the web portal to start faxing.

Use Gmail Technology

You are allowed to send faxes with various email clients including Gmail, Outlook, and more. The whole faxing process is made as simple as sending an email. Let's look at Gmail.

• Log into your Gmail account with your computer, and click on the big Compose button.
• In the TO field, enter the recipient’s fax number. (Country code+area code+fax [email protected])
• Enter the title and type the main body of the email (optional).
• Attach the file you would like to fax from Gmail.
• Click on the Send button to send the file out.

Use Google Docs

Integrating CocoFax’s Google add-on into your work system, you can fax directly from Google Docs, Sheets and Google Drive. Let's take the example of Google Docs. (The process is the same for Sheets)

• Open a document in Google Docs.
• Go to the Add-ons drop-down, hover over it and click CocoFax to choose Send Fax.
• A new pop-up window requires you to enter the recipient’s fax number (country code + area code + fax number) and log into your account.
• Confirm the information provided and once satisfied, hit Send Fax.

Use CocoFax Microsoft Word

If you have installed the Microsoft Office applications into your Mac, get the CocoFax’s Microsoft add-in and you are capable of sending faxes from Word, Excel, and Outlook.

• Open a Word document ready to be faxed.
• Click on the add-in CocoFax on the Home ribbon to show the CocoFax window.
• To continue further, put in the recipient fax number (Country code + area code + fax number) and sign in to your existing account.
• Hit the Send Fax button and your document will be transmitted immediately.

Use Mac’s productivity apps

With CocoFax’s email to fax technology, you can fax from Mac’s productivity apps, including Pages, Numbers, and Keynote. Take Pages as an example. (The instruction can also apply to Keynote and Numbers)

• Open a document with Pages on your Mac.
• Go to the top menu, click Share > Send a Copy > Mail. The file will be automatically attached to a new mail.
• Upon adding the recipient’s fax number, hit Send to fax.

Send Faxes From a Mac with an External Modem

Another solution involves an external modem, which works as a fallback if you want to fax from your Mac without resorting to a standard fax machine.

• Go to the Apple Menu > System Preferences, click Printers and Scanners
• Select the modem you plugged into your Mac.
• Your Mac will auto-install the driver and software needed to utilize the modem. You may begin sending faxes shortly afterwards.

To use this method, you have to buy a phone line and an actual fax modem, and even grapple with maintenance if they break down. Obviously, using an external modem to fax from your Mac turns out to be a bit inconvenient and costly.

Send Faxes From a Mac With a Multifunction Printer

The third approach relates to a multifunctional printer. Check if your printer can support faxing from your Mac.

• Open the file you would like to fax and then select File > Print.
• Go ahead to choose your multifunctional printer.
• Add the recipient fax number and send a fax.

Sounds easy? Consider the limitations below:

• You are only allowed to send one fax at a time - low efficiency
• Consistent supply of electricity, paper, toners - unnecessary costs
• Machine issues requiring maintenance - unexpected hassles

Why is CocoFax the Best Solution?

As mentioned previously, modems or multifunction printers are not without their demerits, and thus, people’s enthusiasm towards them wanes gradually. However, CocoFax has given the old faxing technology a modern twist. It eclipses modems and multifunction printers on account of its accessibility, costs, flexibility, and safety, emerging as the No.1 choice to beef up your fax communications.

Accessibility

You cannot fax through a modem or multifunction printer without a computer available, so inevitably you are glued to your desk. Far removed from them, CocoFax enables you to fax on the move, with its app, or via email, and the web page. Whether you’re out of the office, in a taxi, or on the bed, your phone is your mini fax machine.

Costs

CocoFax saves you the cost of a modem, a multifunction printer, paper, toners, a phone line, maintenance costs, and more.

Flexibility

If you use a modem or a printer to fax, you can only fax in a single place, while CocoFax enables you to send faxes from Chrome, Google Docs, Sheets, Gmail and other daily working apps.

Safety

CocoFax employs military-grade security measures, from AES 256-bit encryption onwards. Your faxes sent and received are stored safely. Modem or printer does not archive your data at all and can’t protect it from interception effectively.

FAQs

1. Where can I receive a fax without a fax machine?

Receiving faxes is made easy with CocoFax. For a start, CocoFax allows you to choose a preferred free fax number or port your existing number. Once you receive any fax, you can get notified through SMS, Email or Slack. Faxes received can be stored securely in your account, email inbox or your Google Drive. Check them from your computer, laptops or your smartphones at any time.

2. Can I fax from my Mac without a modem?

Absolutely. Why not try the CocoFax solution? CocoFax is an all-singing, all-dancing cloud-based fax alternative that helps you fax through CocoFax’s web page, and from Chrome, Google Docs, Sheets, Microsoft Word, Excel, and Gmail directly.

3. Can I fax directly from my Mac?

Yes. With a multifunction printer, you can fax from the document you want to fax. Additionally, if your Mac has a modem connected to it, you can use the Printers and Scanners software to send a fax. But as discussed previously, they are not satisfactory solutions as opposed to CocoFax with the latter being easier, more convenient, and secure.

4. How can I fax from my Macbook Pro for free?

If you lean on a multifunction printer or an external modem to fax, you need to prepare a phone line, paper, toners and more. Since the bills snowball, they are not as cost-effective as CocoFax. CocoFax comes with a free fax service that allows you to fax 10 pages for free from your Macbook Pro. Get a free fax number here and start faxing for free now!

30-day money-back guarantee

Unsatisfied with the security and speed offered by CocoFax? Simply reach out to our support team via [email protected]. You may claim a full refund within 30 days after placing an order.Start Faxing