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Stationery
How to Use a Stapler Download Article Reviewed by Renee Day
Last Updated: February 19, 2026 Fact Checked
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Preparing the Stapler and Paper
|
Stapling Paper
|
Using the Stapler for Tacking
|
Video
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Q&A
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Tips
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Warnings
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Things You'll Need
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This article was reviewed by Renee Day. Renee Day is a Crafting Expert and Content Creator based in Michigan. She is a master of paper crafts, and also specializes in brush lettering, journaling, embossing, stamping, stenciling, doodling, and crocheting. Her Instagram account, thediyday, has over 300K followers. She published a book called Creative Journaling: A Guide to Over 100 Techniques and Ideas for Amazing Dot Grid, Junk, Mixed-Media, and Travel Pages. The book contains 52 projects, from crafting colorful pages to creating dot grid, junk, mixed-media, and travel journals. She also created Chunky Letter Calligraphy, a 30+ page (PDF) all about lettering. She runs a thriving Amazon Storefront, where she curates craft supply collections for her followers. She previously worked as a photographer, capturing engagement sessions, weddings, boudoir, and landscapes. She received a Master’s Degree in Marriage and Family Therapy. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 347,242 times.
Staplers are an efficient way to bind paper together. Manual desktop staplers are most common in an office environment, but there are also electric staplers and heavy-duty staplers.[1]XResearch source Heavy-duty staplers and manual desktop staplers work in the same way, but heavy-duty ones are usually larger and may have a handle on the front end. You can also use manual and desktop staplers to tack paper to a wall.
This article is partially based on an interview with Renee Day, a Crafting Expert and Content Creator based in Michigan.
Steps
Part 1 Part 1 of 3:
Preparing the Stapler and Paper
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1 Open the stapler. Most staples are top load staplers. To open these, grip the base of the stapler, then pull the top of the stapler until it lifts open and the staple tray is revealed.[2]XResearch source Back load staplers usually have a button on the back, so to open these, push the button until the stapler tray pops out slightly. Then, pull on the staple tray until it is fully extended.
Electric staplers will also have a release button on the back.
Hold the base steady when opening a stapler.
Some models may vary, but in general, you can open a stapler by pulling it open or by pushing a back button.[3]XResearch source
2 Load the stapler. Insert the recommended staples, placing the pointy legs first into the staple tray. To close top load staplers, push the top of the stapler down until it clicks into place. For back load staplers, push the stapler tray in to close it. Advertisement
3 Gather up to 20 pieces of paper. This is the amount most manual desktop and electric staplers can bind, but heavy-duty staplers can handle up to 100 or more pieces. Be sure your papers are all facing the same way and are in the order you want to bind them in.
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Stapling Paper
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1 Put the upper left edge of the stack of paper in the stapler’s mouth. The staple is going to come out of the stapler ejection gap (located at the very end of the stapler tray), so place the part you want to staple under it.[4]XResearch source
If you are using an electronic stapler, the staple will shoot out immediately.
If the electronic stapler does not shoot the stapler out immediately, push your papers further back, and be sure it is plugged in.
You will hear electronic staplers “click” when the papers are bound.
2 Press down firmly and quickly on the top of the stapler. Then, let go of the stapler’s top, and your papers should be bound.
3 Check to make sure that the staple has bound the papers.[5]XResearch source You can remove the staple if it is not in the location you wanted, if it is loose, or if it is bent. Pry open the staple legs, then pull the staple out, and try stapling it again.
4 Unjam the stapler, if necessary. Staplers often jam if you try to staple too many papers or if a staple bends in an unexpected way. Open up the stapler, and use tweezers, pliers, or a similar tool to pull out any jammed staples. Unplug electronic staplers before fixing any jams.
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Using the Stapler for Tacking
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1 Open the stapler. Hold the base of the stapler firmly in one hand, then pull back the top of the stapler where the staple tray is.[6]XResearch source Other stapler models include a silver tab on the bottom of the stapler, toward the back. Press it, and the stapler will automatically pop open, enabling you to use it for tacking purposes.
Let the base hang as you use the stapler tray end for tacking.
Do not use electronic staplers for tacking.
2 Hold up the paper you are trying to staple. You may need to ask a friend for help since you do not want to tack a crooked piece of paper to the wall, and using the stapler to tack will require two hands. Tape the paper in place while you staple it if a friend cannot help you hold it.
3 Push the stapler ejection gap firmly down on the part of the paper you want to tack. You will hear the staple enter the wall.[7]XResearch source Repeat this tacking process as necessary. If the tacking function is not working, do not force it. Your walls may simply be too thick for staples, and you will have to use screws or hooks.
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Community Q&A
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Question How do I put staples into my stapler? Community Answer The very top of your stapler should be able to easily open. Then you can place the staples in. Thanks! We're glad this was helpful.Thank you for your feedback. If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow Yes No Not Helpful 52 Helpful 32
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Tips
Most everyday staplers can handle a packet of about 20 pages. Beyond that, you may need a more specialized or heavy-duty stapler.[8]XResearch sourceThanks Helpful 0 Not Helpful 0
Tips from our Readers
The advice in this section is based on the lived experiences of wikiHow readers like you. If you have a helpful tip you’d like to share on wikiHow, please submit it in the field below.
Ensure you are not so soft when pressing. Once you are sure of the position, a quick firm press should be it.
When stapling sheets of paper, do it at a 45-degree angle to keep the staples from easily being ripped out.
Submit a Tip All tip submissions are carefully reviewed before being published Name Please provide your name and last initial Submit Thanks for submitting a tip for review! Advertisement
Warnings
Never staple a body part. Thanks Helpful 13 Not Helpful 2
Keep fingers away from the staple ejection gap. Stapling your fingers can be painful, so keep fingers and other extremities away from where the staplers come out to prevent injury. Thanks Helpful 5 Not Helpful 2
Do not use staplers to bind heavy-duty materials like cardboard. Thanks Helpful 5 Not Helpful 4
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Things You'll Need
A manual desktop, electric, or heavy-duty stapler
The paper you need to bind
Extra staples
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Reviewed by: Renee Day Crafting Expert This article was reviewed by Renee Day. Renee Day is a Crafting Expert and Content Creator based in Michigan. She is a master of paper crafts, and also specializes in brush lettering, journaling, embossing, stamping, stenciling, doodling, and crocheting. Her Instagram account, thediyday, has over 300K followers. She published a book called Creative Journaling: A Guide to Over 100 Techniques and Ideas for Amazing Dot Grid, Junk, Mixed-Media, and Travel Pages. The book contains 52 projects, from crafting colorful pages to creating dot grid, junk, mixed-media, and travel journals. She also created Chunky Letter Calligraphy, a 30+ page (PDF) all about lettering. She runs a thriving Amazon Storefront, where she curates craft supply collections for her followers. She previously worked as a photographer, capturing engagement sessions, weddings, boudoir, and landscapes. She received a Master’s Degree in Marriage and Family Therapy. This article has been viewed 347,242 times. 52 votes - 44% Co-authors: 29Updated: February 19, 2026 Views: 347,242 Categories: StationeryArticle SummaryX
To use a stapler, start by gripping the metal bottom of the top half and opening the stapler to make sure it's loaded. The spring will slide back to expose the staple tray. If your stapler is empty, load it with a strip of staples with their pointy legs facing down, and close it. Then, place the upper left edge of your papers into the staplers mouth and press down firmly and quickly. Flip your papers over and check that the staple has bent around the back. Alternatively, if you can straighten the stapler away from its base, you can use it to tack things to a wall. Just place the stapler against the wall and press down hard on the back. For more tips, including how to unjam a stapler if it stops working, read on!Did this summary help you?YesNo
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Reviewed by: Renee Day Crafting Expert This article was reviewed by Renee Day. Renee Day is a Crafting Expert and Content Creator based in Michigan. She is a master of paper crafts, and also specializes in brush lettering, journaling, embossing, stamping, stenciling, doodling, and crocheting. Her Instagram account, thediyday, has over 300K followers. She published a book called Creative Journaling: A Guide to Over 100 Techniques and Ideas for Amazing Dot Grid, Junk, Mixed-Media, and Travel Pages. The book contains 52 projects, from crafting colorful pages to creating dot grid, junk, mixed-media, and travel journals. She also created Chunky Letter Calligraphy, a 30+ page (PDF) all about lettering. She runs a thriving Amazon Storefront, where she curates craft supply collections for her followers. She previously worked as a photographer, capturing engagement sessions, weddings, boudoir, and landscapes. She received a Master’s Degree in Marriage and Family Therapy. This article has been viewed 347,242 times. 52 votes - 44% Co-authors: 29 Updated: February 19, 2026 Views: 347,242 Categories: Stationery Article SummaryX
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1 Open the stapler. Most staples are top load staplers. To open these, grip the base of the stapler, then pull the top of the stapler until it lifts open and the staple tray is revealed.[2] Back load staplers usually have a button on the back, so to open these, push the button until the stapler tray pops out slightly. Then, pull on the staple tray until it is fully extended. 
2 Load the stapler. Insert the recommended staples, placing the pointy legs first into the staple tray. To close top load staplers, push the top of the stapler down until it clicks into place. For back load staplers, push the stapler tray in to close it. Advertisement 
3 Gather up to 20 pieces of paper. This is the amount most manual desktop and electric staplers can bind, but heavy-duty staplers can handle up to 100 or more pieces. Be sure your papers are all facing the same way and are in the order you want to bind them in. Advertisement 
1 Put the upper left edge of the stack of paper in the stapler’s mouth. The staple is going to come out of the stapler ejection gap (located at the very end of the stapler tray), so place the part you want to staple under it.[4] 
3 Check to make sure that the staple has bound the papers.[5] You can remove the staple if it is not in the location you wanted, if it is loose, or if it is bent. Pry open the staple legs, then pull the staple out, and try stapling it again. 
2 Hold up the paper you are trying to staple. You may need to ask a friend for help since you do not want to tack a crooked piece of paper to the wall, and using the stapler to tack will require two hands. Tape the paper in place while you staple it if a friend cannot help you hold it. 
Community Answer The very top of your stapler should be able to easily open. Then you can place the staples in. Thanks! We're glad this was helpful. Thank you for your feedback. If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow Yes No Not Helpful 52 Helpful 32 
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