Open Or Close A Document In Pages On Mac - Apple Support

• Apple
• • Store
  • Mac
  • iPad
  • iPhone
  • Watch
  • Vision
  • AirPods
  • TV & Home
  • Entertainment
  • Accessories
  • Support
• 0+

Pages User Guide for Mac Open Menu Close Menu

• Communities

Pages Search this guide Clear Search Table of Contents

Pages User Guide for Mac

• Welcome
• What’s new
• Pages basics
  • Get started with Pages
  • Apple Creator Studio
    • What is Apple Creator Studio?
    • Subscribe to Apple Creator Studio
    • Apple Creator Studio features in Pages
  • Word-processing or page layout?
  • Intro to images, charts, and other objects
  • Create documents and books
    • Create a document
    • Intro to creating a book
    • Use templates
  • Find a document
  • Open or close a document
  • Save and name a document
  • Print a document or envelope
  • Work in Pages
    • Undo or redo changes
    • Use sidebars
    • Quick navigation
    • View formatting symbols
    • View layout markings
    • Rulers
    • Change the document view
    • Touch Bar for Pages
  • Customize Pages
    • Customize the toolbar
    • Set Pages settings
  • Use VoiceOver with Pages
    • Create a document using VoiceOver
    • Use VoiceOver to preview comments and track changes
  • Change Pages privacy and analytics settings
• Add text
  • Select text
  • Add and replace text
  • Copy and paste text
  • Use mail merge
    • Add, change, or delete a merge field
    • Manage sender information
    • Add, change, or delete a source file in Pages on Mac
    • Populate and create customized documents
  • Use dictation to enter text
  • Accents, emoji, and special characters
  • Enter text in another language
    • Format a document for another language
    • Use phonetic guides
    • Use bidirectional text
    • Use vertical text
  • Add the date and time
  • Add mathematical equations
  • Bookmarks and links
  • Add links
• Format text
  • Change the font or font size
  • Set a default font
  • Bold, italic, underline, and strikethrough
  • Change the color of text
  • Add a shadow or outline to text
  • Change text capitalization
  • Use paragraph styles
    • Intro to paragraph styles
    • Apply a paragraph style
    • Create, rename, or delete a paragraph style
    • Update or revert a paragraph style
    • Use a keyboard shortcut to apply a text style
  • Copy and paste text styles
  • Format characters and punctuation
    • Format fractions automatically
    • Create and use character styles
    • Ligatures
    • Add drop caps
    • Raise and lower characters and text
    • Format Chinese, Japanese, or Korean text
  • Add a highlight effect to text
  • Format hyphens, dashes, and quotation marks
• Align and space text
  • Set line and paragraph spacing
  • Set paragraph margins
  • Format lists
  • Set tab stops
  • Align and justify text
  • Set pagination and line and page breaks
  • Format columns of text
  • Link text boxes
  • Add borders and rules (lines)
• Format documents
  • Set paper size and orientation
  • Set document margins
  • Set up facing pages
  • Page templates
  • Add and manage pages and sections
    • Add pages
    • Add and format sections
    • Rearrange pages or sections
    • Duplicate pages or sections
    • Delete pages or sections
  • Document parts
    • Table of contents
    • Bibliography
    • Footnotes and endnotes
    • Headers and footers
  • Add page numbers
  • Change the page background
  • Add a border around a page
  • Add watermarks and background objects
  • Create a custom template
• Add images, shapes, and media
  • Images
    • Add an image
    • Add an image gallery
    • Edit an image
  • Shapes
    • Add and edit a shape
    • Combine or break apart shapes
    • Draw a shape
    • Save a shape to the shapes library
    • Add and align text inside a shape
  • Add 3D objects
  • Add lines and arrows
  • Animate, share, or save drawings
  • Video and audio
    • Add video and audio
    • Record audio
    • Edit video and audio
  • Set movie and image formats
• Position and style objects
  • Position objects on a page
    • Position and align objects
    • Place objects with text
    • Use alignment guides
    • Layer, group, and lock objects
  • Change the transparency of an object
  • Fill shapes and text boxes with color or an image
  • Add a border to an object
  • Add a caption or title
  • Add a reflection or shadow
  • Use object styles
  • Resize, rotate, and flip objects
• Add tables
  • Create and style tables
    • Add or delete a table
    • Select tables, cells, rows, and columns
    • Add or change table rows and columns
      • Add or remove table rows and columns
      • Move table rows and columns
      • Resize table rows and columns
    • Merge or unmerge table cells
    • Change how a table looks
      • Change the look of table text
      • Show, hide, or edit a table title
      • Change table gridlines and colors
      • Use table styles
    • Resize, move, or lock a table
  • Add and organize table data
    • Add and edit cell content
    • Work with different types of data
      • Format dates, currency, and more
      • Create a custom table cell format
      • Format tables for bidirectional text
    • Highlight cells conditionally
    • Alphabetize or sort table data
  • Add formulas and functions
    • Calculate values using data in table cells
    • Use the Formulas and Functions Help
• Create and modify charts
  • Add or delete a chart
    • Add or delete a chart
    • Change a chart from one type to another
  • Modify chart data
  • Move, resize, and rotate a chart
  • Change the look of a chart
    • Change the look of data series
    • Add a legend, gridlines, and other markings
    • Change the look of chart text and labels
    • Add a border and background to a chart
    • Use chart styles
• Use writing and editing tools
  • Check spelling
  • Look up words
  • Find and replace text
  • Replace text automatically
  • Show word count and other statistics
  • View annotations
  • Set author name and comment color
  • Highlight text
  • Add and print comments
  • Track changes
• Share and collaborate
  • Send a document
  • Publish a book to Apple Books
  • Collaborate with others
    • Intro to collaboration
    • Invite others to collaborate
    • Collaborate on a shared document
    • See the latest activity in a shared document
    • Change a shared document’s settings
    • Stop sharing a document
    • Shared folders and collaboration
    • Use Box to collaborate
• Manage and organize documents
  • Use iCloud Drive with Pages
  • Export to Word, PDF, or another file format
  • Open an iBooks Author book in Pages
  • Reduce the document file size
  • Save a large document as a package file
  • Restore an earlier version of a document
  • Move a document
  • Delete a document
  • Lock a document
  • Password-protect a document
  • Create and manage custom templates
  • Transfer documents between devices
    • Transfer documents with AirDrop
    • Transfer documents with Handoff
    • Transfer documents with the Finder
• Troubleshooting
  • If you can’t add or delete a page
  • If you can’t remove something from a document
  • If you can’t find a button or control
  • If page formatting keeps changing
• Keyboard shortcuts
  • Keyboard shortcuts
  • Keyboard shortcut symbols
• Copyright

You can open Pages documents saved on your Mac, in iCloud Drive, on connected servers, and in third-party storage providers. If you can’t open a Pages document, make sure that you have the latest version of Pages from the Mac App Store. If a document is dimmed and can’t be selected, it means the document can’t be opened by Pages.

You can open and edit Microsoft Word documents (files with a .doc or .docx filename extension), iBooks Author books (files with a .iba filename extension), and text documents (files with a .rtf or .txt filename extension) in Pages, then save them as Pages or Word documents, or in PDF or EPUB formats.

Open an existing document in Pages

1. Go to the Pages app on your Mac.

2. Do one of the following:

   • Open a document on a Mac: For a Pages document, double-click the document name or thumbnail, or drag it to the Pages icon in the Dock or Applications folder. For a Word document, drag it to the Pages icon (double-clicking the file opens Word if you have that app). You can’t open PDFs in Pages.

   • Open a document you recently worked on: Choose File > Open Recent (from the File menu at the top of your screen). Pages shows up to the last ten documents you opened.

   • Open a document stored somewhere other than your Mac (such as iCloud Drive): Choose File > Open (from the File menu at the top of your screen). In the dialog, click a location in the sidebar on the left, or click the pop-up menu at the top of the dialog, then choose the location where the document is saved. Double-click the document to open it.

     

When you open a document that uses fonts not installed on your computer, a missing font notification appears briefly at the top of the document. To see which fonts are missing and to choose replacements, click the notification or (if the notification is no longer visible) choose Format > Font > Replace Fonts. To learn more, see