Print Documents From Your Mac - Apple Support (KZ)

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Use the Print dialogue on your Mac to select a printer and set print options that determine how an image or document appears on the printed page.

To connect or set up a printer, see Add a printer to your printer list. To solve problems with your printer, see Check if a printer is working or has a problem or refer to the manufacturer’s printer documentation.

  1. With a document open on your Mac, choose File > Print, or press Command-P.

    The Print dialogue opens, with a preview of your printed document.

    Note: You might see different options in the Print dialogue, depending on your printer and the app you’re using.

    The Print dialogue showing print options and a preview of your print job.

    Tip: To view a full-size preview in the Preview app, click the PDF pop-up menu, then choose Open in Preview.

  2. If the settings in the Print dialogue are fine as they are, click Print, and you’re done. Otherwise, continue to step 3.

  3. To adjust the printing options, choose any of the following common print settings:

    • Printer: Choose the printer you want to use. If you’re logged in to the same Apple Account on multiple Apple devices, recently used AirPrint printers automatically appear in the printer list across devices (macOS Sequoia, iOS 18 or iPadOS 18 required). If the printer isn’t available, you can add one. See Add a printer to your printer list.

    • Presets: Choose a preset for the printer to use with your document. A preset is a group of print settings. In most cases you can use the default settings, but you can also choose a group of settings you’ve saved from a previous print job. See Save frequently used print settings.

    • Copies: Specify the number of copies you want. To print all pages of a document before the next copy prints, click Paper Handling, then select “Collate Sheets”. See Print pages in normal order.

    • Print Range: Specify the pages you want to print. You can print all pages or select a range of pages. For example, you can print pages 6 to 9 of a 10-page document. You can also print a selection of pages in the range using the Selection button. Click the page label in the Preview sidebar to select the page for printing. Pages in your selection don’t have to be in a continuous range. For example, you can select to print page 2 and page 4 in a 5-page document.

    • Print in Colour: Select to print in colour, if your printer has this capability. Turning the option off prints documents in black and white.

    • Double-Sided: Choose On from the Double-Sided pop-up menu to print on both sides of the paper (also called duplexing or two-sided printing), if your printer has this capability. You can also choose On (Short Edge) to set the document to print ready for binding at the top of the page.

    • Paper Size: Choose a paper size for your document. For example, choose A4 when the printer is loaded with 210x297mm paper.

    • Orientation: Click the buttons to switch between portrait or landscape orientation. The change in your document appears in the preview pages in the sidebar.

    • Scaling: Enter a percentage of scaling to adjust the printed image to the paper size. The change appears in the preview pages in the sidebar.

  4. Click Print.

Change how documents print

Here are common tasks you can do when printing:

  • Choose a paper size for your printed document

  • Save frequently used print settings for routine printing

  • Enlarge or reduce pages and images to fit on a page

  • Print double-sided pages

  • Print using a specific printer tray

  • Print multiple pages or images on a sheet

  • Print pages in normal order, reverse order, or as odd or even pages

  • Print pages with borders, flipped images, or upside down

  • Print pages or images with a watermark

  • Check a printer’s ink levels

If you print a document and see unexpected margin sizes or clipped text, there may be a conflict between the margins set for your page size in the app and the non-printable area of the page set for your selected printer. Try setting the non-printable area for the page size to 0 (zero). For information about how to set the non-printable area associated with a page size, see Print on unusual sized paper by creating a custom paper size.

See alsoChoose a paper size for your printed document on MacAdd a printer to your printer list so you can use it on MacCheck on a printer or print job using the Dock on MacSolve printing problems on Mac Helpful? Yes No Character limit: 250 Please don’t include any personal information in your comment. Maximum character limit is 250. Submit Thanks for your feedback.

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