Reduce The File Size Of Your PowerPoint Presentations

Skip to main content Sign in with Microsoft Sign in or create an account. Hello, Select a different account. You have multiple accounts Choose the account you want to sign in with. Applies ToPowerPoint for Microsoft 365 PowerPoint 2024 PowerPoint 2021 PowerPoint 2019 PowerPoint 2016

If the file size of your presentation is too large, try the following tips to make it more manageable.

Newer versionsOffice 2016

Compress pictures in your presentation

1. Select a picture in your document. The Picture Format tab appears.

2. On the Picture Format tab, in the Adjust group, select Compress Pictures.

3. Under Compression options, do any of the following:

   • Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document.

   • Select Delete cropped areas of pictures. This option removes the cropped picture data but note that if you delete the cropped picture data, you won't be able to restore it.

   • Under Resolution, select Use default resolution.

     

Compress pictures in your presentation

1. Select a picture in your document. The Picture Format tab appears.

2. On the Picture Format tab, in the Adjust group, select Compress Pictures.

3. Under Compression options, do either of the following:

   • Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document.

   • Select Delete cropped areas of pictures. This option removes the cropped picture data but note that if you delete the cropped picture data, you won't be able to restore it.

4. Under Resolution, select Use default resolution. ​​

Delete image editing data and lower default resolution

By default, when you edit an image, the data from the original is retained (to ensure the image can be restored). Discarding it means that you can't restore the changes you make, but it will reduce your file size. Lowering the default resolution for images also reduces your overall file size.

1. Go to File > Options > Advanced.

2. Under Image Size and Quality, do the following:

   • Select Discard editing data. This option removes stored data that's used to restore the image to its original state after it's been edited. Note that if you discard editing data, you won't be able to restore the image after you edit it.

   • Make sure that Do not compress images in file is not selected.

   • In the Default resolution list, select a resolution that is 150ppi or lower.

Reduce the character set of embedded fonts

To make your presentation more sharable with others who don't have the same fonts in their system, it's typical to embed the fonts you use. However, embedded fonts will increase your file size. To minimize the file increase, embed only those characters used in the presentation.

1. Go to File > Options > Save.

2. Under Preserve fidelity when sharing this presentation, select Embed fonts in the file, and then select Embed only the characters used in the presentation.

   Note: If you've used custom fonts and want others to edit the presentation, select Embed all characters.

Compress media in your presentation

If you have audio or video in your presentation, compressing the media can reduce the file size significantly. See Compress your media files.

See Also

Reduce the file size of your Excel spreadsheets

Reduce the file size of your Word documents

Need more help?

Want more options?

DiscoverCommunity

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Yes No Thank you! Any more feedback for Microsoft? Can you help us improve? (Send feedback to Microsoft so we can help.) What affected your experience? Resolved my issue Clear instructions Easy to follow No jargon Pictures helped Other Didn't match my screen Incorrect instructions Too technical Not enough information Not enough pictures Other Any additional feedback? (Optional) Submit feedback By pressing submit, your feedback will be used to improve Microsoft products and services. Your IT admin will be able to collect this data. Privacy Statement.

Thank you for your feedback!

×