Reply To Or Forward Emails In Mail On Mac - Apple Support (SG)

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macOS Tahoe 26 macOS Sequoia 15 macOS Sonoma 14 macOS Ventura 13 macOS Monterey 12 macOS Big Sur 11.0 macOS Catalina 10.15 macOS Mojave 10.14 Select version: macOS Tahoe 26 macOS Sequoia 15 macOS Sonoma 14 macOS Ventura 13 macOS Monterey 12 macOS Big Sur 11.0 macOS Catalina 10.15 macOS Mojave 10.14 Modifying this control will update this page automatically Search this guide Clear Search Table of Contents

Mail User Guide

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  • Reply to, forward or follow up on emails
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Reply to or forward messages. If the original message contains attachments, you can decide whether to include them.

Open Mail for me

Reply to or forward emails

1. Go to the Mail app on your Mac.

2. Select a message in the message list.

   Note: If you select the top message in a conversation, all of the messages in the conversation are selected.

3. Move the pointer over the message header, then click one of the following buttons:

   • Reply to reply to just the sender.

   • Reply All to reply to the sender and the other recipients.

   • Forward to choose new recipients.

   You can add or remove recipients as needed.

4. Add your text.

   If you included the original message, vertical bars (called quotation bars) may appear next to it.

5. When you’re ready, click .

If you prefer to always omit the original message from your replies, choose Mail > Settings, click Composing, then deselect “Quote the text of the original message”.

Reply from a Mail notification

In a Mail notification on your Mac, do one of the following:

• Click Reply. Your reply is addressed to all recipients; to reply only to the sender, click in the toolbar of the message window.

• Click anywhere in the notification to open the message, then reply.

Automatically reply to or forward emails

You can create a rule to automatically reply to or forward emails when Mail is open.

Note: If you want to send automatic replies when Mail isn’t open — like when you’re on holiday — check with the provider of your email account.

1. Go to the Mail app on your Mac.

2. Choose Mail > Settings, then click Rules.

3. Click Add Rule, then type a name for the rule.

4. Indicate whether any or all of the conditions must be true for the rule to be applied.

5. Set the conditions that determine which messages to automatically reply to or forward.

6. Click the “Perform the following actions” pop-up menu, then choose an option:

   • Forward messages: Choose Forward Message from the first pop-up menu, then enter the email addresses where you want to receive the forwarded messages. Click Message, then enter any text you want to include with the forwarded message. For example, you could explain that you’re automatically forwarding messages.

   • Reply to messages: Choose “Reply to Message” from the first pop-up menu, click “Reply message text”, then enter your reply. Mail includes the full text of the original message in your reply.

7. Click OK.

   Make sure you test your rule. If it’s too broad, messages can be sent inadvertently or create loops (replies to replies you sent).

Get reminded to follow up on emails with no response

If you send a message and don’t receive a response in 3 days, the sent email automatically resurfaces to the top of your inbox to help you remember to follow up.

1. Go to the Mail app on your Mac.

2. Do either of the following:

   • To ignore a follow-up suggestion, swipe left on the message in the message list.

   • To turn this feature on or off, choose Mail > Settings, click General, then select or deselect the tickbox next to Follow Up Suggestions.

Use Smart Reply

If Apple Intelligence* is turned on, you can use it to suggest a reply to an email you receive. See Use Apple Intelligence in Mail.

See alsoChange Notifications settings on MacRedirect emails in Mail on MacSend an email in Mail on MacChange Rule settings in Mail on Mac Helpful? Yes No Character limit: 250 Please don’t include any personal information in your comment. Maximum character limit is 250. Submit Thanks for your feedback.