Save And Name A Document In Pages On Mac - Apple Support

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Pages User Guide for Mac

• Welcome
• What’s new
• Pages basics
  • Get started with Pages
  • Word-processing or page layout?
  • Intro to images, charts, and other objects
  • Create documents and books
    • Create a document
    • Intro to creating a book
    • Use templates
  • Find a document
  • Open or close a document
  • Save and name a document
  • Print a document or envelope
  • Work in Pages
    • Undo or redo changes
    • Use sidebars
    • Quick navigation
    • View formatting symbols
    • View layout markings
    • Rulers
    • Change the document view
    • Touch Bar for Pages
  • Customize Pages
    • Customize the toolbar
    • Set Pages settings
  • Use VoiceOver with Pages
    • Create a document using VoiceOver
    • Use VoiceOver to preview comments and track changes
• Add text
  • Select text
  • Add and replace text
  • Copy and paste text
  • Use mail merge
    • Add, change, or delete a merge field
    • Manage sender information
    • Add, change, or delete a source file in Pages on Mac
    • Populate and create customized documents
  • Use dictation to enter text
  • Accents, emoji, and special characters
  • Enter text in another language
    • Format a document for another language
    • Use phonetic guides
    • Use bidirectional text
    • Use vertical text
  • Add the date and time
  • Add mathematical equations
  • Bookmarks and links
  • Add links
• Format text
  • Change the font or font size
  • Set a default font
  • Bold, italic, underline, and strikethrough
  • Change the color of text
  • Add a shadow or outline to text
  • Change text capitalization
  • Use paragraph styles
    • Intro to paragraph styles
    • Apply a paragraph style
    • Create, rename, or delete a paragraph style
    • Update or revert a paragraph style
    • Use a keyboard shortcut to apply a text style
  • Copy and paste text styles
  • Format characters and punctuation
    • Format fractions automatically
    • Create and use character styles
    • Ligatures
    • Add drop caps
    • Raise and lower characters and text
    • Format Chinese, Japanese, or Korean text
  • Add a highlight effect to text
  • Format hyphens, dashes, and quotation marks
• Align and space text
  • Set line and paragraph spacing
  • Set paragraph margins
  • Format lists
  • Set tab stops
  • Align and justify text
  • Set pagination and line and page breaks
  • Format columns of text
  • Link text boxes
  • Add borders and rules (lines)
• Format documents
  • Set paper size and orientation
  • Set document margins
  • Set up facing pages
  • Page templates
  • Add and manage pages and sections
    • Add pages
    • Add and format sections
    • Rearrange pages or sections
    • Duplicate pages or sections
    • Delete pages or sections
  • Document parts
    • Table of contents
    • Bibliography
    • Footnotes and endnotes
    • Headers and footers
  • Add page numbers
  • Change the page background
  • Add a border around a page
  • Add watermarks and background objects
  • Create a custom template
• Add images, shapes, and media
  • Images
    • Add an image
    • Add an image gallery
    • Edit an image
  • Shapes
    • Add and edit a shape
    • Combine or break apart shapes
    • Draw a shape
    • Save a shape to the shapes library
    • Add and align text inside a shape
  • Add 3D objects
  • Add lines and arrows
  • Animate, share, or save drawings
  • Video and audio
    • Add video and audio
    • Record audio
    • Edit video and audio
  • Set movie and image formats
• Position and style objects
  • Position objects on a page
    • Position and align objects
    • Place objects with text
    • Use alignment guides
    • Layer, group, and lock objects
  • Change the transparency of an object
  • Fill shapes and text boxes with color or an image
  • Add a border to an object
  • Add a caption or title
  • Add a reflection or shadow
  • Use object styles
  • Resize, rotate, and flip objects
• Add tables
  • Create and style tables
    • Add or delete a table
    • Select tables, cells, rows, and columns
    • Add or change table rows and columns
      • Add or remove table rows and columns
      • Move table rows and columns
      • Resize table rows and columns
    • Merge or unmerge table cells
    • Change how a table looks
      • Change the look of table text
      • Show, hide, or edit a table title
      • Change table gridlines and colors
      • Use table styles
    • Resize, move, or lock a table
  • Add and organize table data
    • Add and edit cell content
    • Work with different types of data
      • Format dates, currency, and more
      • Create a custom table cell format
      • Format tables for bidirectional text
    • Highlight cells conditionally
    • Alphabetize or sort table data
  • Add formulas and functions
    • Calculate values using data in table cells
    • Use the Formulas and Functions Help
• Create and modify charts
  • Add or delete a chart
    • Add or delete a chart
    • Change a chart from one type to another
  • Modify chart data
  • Move, resize, and rotate a chart
  • Change the look of a chart
    • Change the look of data series
    • Add a legend, gridlines, and other markings
    • Change the look of chart text and labels
    • Add a border and background to a chart
    • Use chart styles
• Use writing and editing tools
  • Check spelling
  • Look up words
  • Find and replace text
  • Replace text automatically
  • Show word count and other statistics
  • View annotations
  • Set author name and comment color
  • Highlight text
  • Add and print comments
  • Track changes
• Share and collaborate
  • Send a document
  • Publish a book to Apple Books
  • Collaborate with others
    • Intro to collaboration
    • Invite others to collaborate
    • Collaborate on a shared document
    • See the latest activity in a shared document
    • Change a shared document’s settings
    • Stop sharing a document
    • Shared folders and collaboration
    • Use Box to collaborate
• Manage and organize documents
  • Use iCloud Drive with Pages
  • Export to Word, PDF, or another file format
  • Open an iBooks Author book in Pages
  • Reduce the document file size
  • Save a large document as a package file
  • Restore an earlier version of a document
  • Move a document
  • Delete a document
  • Lock a document
  • Password-protect a document
  • Create and manage custom templates
  • Transfer documents between devices
    • Transfer documents with AirDrop
    • Transfer documents with Handoff
    • Transfer documents with the Finder
• Troubleshooting
  • If you can’t add or delete a page
  • If you can’t remove something from a document
  • If you can’t find a button or control
  • If page formatting keeps changing
• Keyboard shortcuts
  • Keyboard shortcuts
  • Keyboard shortcut symbols
• Copyright

The first time you save a document, you name it and choose where to save it—on your desktop or in a folder, for example. After that, Pages automatically saves your document as you work. You can rename a document at any time or create a duplicate of it with a different name.

Save and name a new document

1. Go to the Pages app on your Mac.

2. Open a document, click anywhere in the document window to make it active, then choose File > Save (from the File menu at the top of your screen).

3. Enter a name in the Save As field, then enter one or more tags (optional).

4. Click the Where pop-up menu and choose a location.

   

   • If you want the document to appear on all your devices set up with iCloud Drive, save the document in the Pages folder in iCloud Drive. (To see this option, iCloud Drive must be set up on your Mac.)

   • To create a new folder for the document, click the Where pop-up menu and choose Other, then click New Folder at the bottom of the dialog. Enter a name for the folder, then click Create.

5. Click Save.

Rename a document

1. Go to the Pages app on your Mac.

2. At the top of the Pages window, click the document name.

3. Enter a new name, then click anywhere outside the dialog to dismiss it.

Click anywhere outside the dialog to dismiss it.

Save a copy of a document

1. Go to the Pages app on your Mac.

2. With the document open, hold down the Option key on your keyboard, then choose File > Save As (from the File menu at the top of your screen).

3. Enter a name for the copy, then press Return.

The copy is saved to the same location as the original. You can change where the copy is saved or send the copy to someone.

To save a copy of a document in another format (for example, Microsoft Word, PDF, or Pages ’09), you make a copy of the document in that format. See Export to Word, PDF, or another file format.

See alsoSend a document in Pages on MacMove a Pages document on MacRestore an earlier document version in Pages on MacUse iCloud Drive with Pages on Mac Previous Open or close a document Next Print a document or envelope Helpful? Yes No Character limit: 250 Please don’t include any personal information in your comment. Maximum character limit is 250. Submit Thanks for your feedback.