Set PowerPoint Proofing Language For All Slides Or A Selection

Easily set all your existing slides to the same language in PowerPoint using PPT Productivity add-in, including shapes or objects on slides and the PowerPoint notes pages! This feature is especially useful for anyone working in countries like Canada or Switzerland where multiple official languages are used, or for companies where teams are collaborating from different countries. But it's also useful to ensure a consistent type of English is used throughout your presentation (e.g. UK English vs US English).

Set Proofing Language in PowerPoint determines the dictionary for spell checking that is used - this is what determines whether words appear with a red squiggly line beneath them. Standard PowerPoint does not include an option to change the language easily for an entire presentation to make proofing or reviewing easier. If you try to update the set language in Standard PowerPoint, you need to apply it for each textbox. But PPT Productivity add-in for PowerPoint solves this problem and gives you a feature to change the set proofing language for all slides in PowerPoint. Or you can also use the feature to change the set proofing language for selected slides or shapes - you have options!

Standard PowerPoint Change Language for all slides

In standard PowerPoint, to change language for all slides you need to:

• Select all PowerPoint slides by pressing CTRL+A (from the Thumbnail pane in Normal view or from the Slide Sorter view)
• Navigate to the Review tab on the ribbon and Click the Language button
• Click the Set Proofing Language menu option
• Select the language you would like to use as the proofing language
• Select Ok

This standard PowerPoint option will update the language for titles and textboxes as defined in the slide layouts. But the standard PowerPoint feature will not include text boxes added to your slides, shapes added to your slides with wording, or the text in handout notes for each slide. This is why we created the change set language feature in PPT Productivity for PowerPoint.

How to change language in PowerPoint for spell check review for entire presentation?

With PPT Productivity you can set the proofing language for the entire presentation, a specific slide, or individual shapes. Using the PPT Productivity Proofing Language drop-down menu you can change the language in PowerPoint. You can:

• Set the Default Proofing language for your PowerPoint presentation
• Select the shapes/ slides to update language - all text-boxes in the selection, including any text-boxes in Grouped shapes, will be set to the Default Language of your PowerPoint presentation
• Convert all shapes in all PowerPoint slides to your Default Language
• Change language for all PowerPoint slides or a selection of slides or shapes
• When you change language for the entire PowerPoint presentation or selected slides, the set language for notes in these slides will also be updated

To do this, you simply select either the Set all slides language or Set selected slides/ shapes language features from the PPT Productivity Ribbon. Watch a brief demonstration of the Set proofing language features for PowerPoint in the video below.

How to review Set Proofing Language for a PowerPoint Presentation?

PPT Productivity's Proofing Tools feature also lets you review a PowerPoint Presentation and identify which Proofing Languages have been used. You can specify the preferred Proofing Language in PPT Productivity's Proofing Tools. Proofing Tools will identify any instances of alternate proofing language in the presentation. You can review each instance before updating them, or simply click to update all.