WhenAvailable - Find When Works!

Let us show you how

Simply create a poll with any number of date and time options for your event. Then send the poll to your guests either by sharing the general link to the poll or by having WhenAvailable send them an email invitation to vote in the poll. That’s it! You can watch the votes come in real-time as your guests enter their preferences. When ready, pick the best date/time for the event directly from the poll. Check out our Help Center for more details.

Select date/time options for your event and share with your friends.

Without having to log in, your friends can mark their availability for the proposed dates.

Schedule your event on the date that works for everyone!

Pricing that works for everyone

Create an unlimited number of FREE polls with up to 20 guests each. Customize them with one of our many background templates. If you need to include a larger group of people for a single poll, OneTime premium offers just that. Get the Premium subscription to upgrade all your polls and save your frequently used guest lists. For more details check out our Help Center.

USD EUR GBP

• Basic
• OneTime
• Premium

Free Basic
No ads	done
Basic polls	UNLIMITED
Premium polls	0
Import Google Calendar & Contacts	done
Sync with Google Calendar	close
Chat messages	done
Number of guests	20
Number of guest groups	1
Send reminders	close
Cover image & Logo	close
Vote on behalf of your guests	close
Limit votes per date/time	close
Themes	done
Download CSV or XLSX (web only)	close
Duplicate polls	close

Create Free Poll

$ 10 OneTime Premium
No ads	done
Basic polls	UNLIMITED
Premium polls	1
Import Google Calendar & Contacts	done
Sync with Google Calendar	done
Chat messages	done
Number of guests	UNLIMITED
Number of guest groups	1
Send reminders	done
Cover image & Logo	done
Vote on behalf of your guests	done
Limit votes per date/time	done
Themes	done
Download CSV or XLSX (web only)	done
Duplicate polls	done help

Premium Purchased Buy OneTime Buy OneTime

$ 38 Premium
No ads	done
Basic polls	UNLIMITED
Premium polls	UNLIMITED
Import Google Calendar & Contacts	done
Sync with Google Calendar	done
Chat messages	done
Number of guests	UNLIMITED
Number of guest groups	UNLIMITED
Send reminders	done
Cover image & Logo	done
Vote on behalf of your guests	done
Limit votes per date/time	done
Themes	done
Download CSV or XLSX (web only)	done
Duplicate polls	done

Premium Purchased Buy Premium Buy Premium

* The OneTime Premium is a one time charge and can be used to upgrade a single poll. Additional taxes and fees may apply. See Price Details.

** The Premium is a subscription that auto-renews once a year until you cancel. You can cancel your subscription from your Profile page at any time. After canceling, you still have access to the premium features until the end of the subscription period (12 months from purchase). Additional taxes and fees may apply. See Price Details.

Pricing that works for everyone

Create an unlimited number of FREE polls with up to 20 guests each. Customize them with one of our many background templates. If you need to include a larger group of people for a single poll, OneTime premium offers just that. Get the Premium subscription to upgrade all your polls and save your frequently used guest lists. For more details check out our Help Center.

USD EUR GBP

Free Basic	$ 10 OneTime	$ 38 Premium
No ads	done	done	done
Basic polls	UNLIMITED	UNLIMITED	UNLIMITED
Premium polls	0	1	UNLIMITED
Import Google Calendar & Contacts	done	done	done
Sync with Google Calendar	close	done	done
Chat messages	done	done	done
Number of guests	20	UNLIMITED	UNLIMITED
Number of guest groups	1	1	UNLIMITED
Send reminders	close	done	done
Cover image & Logo	close	done	done
Vote on behalf of your guests	close	done	done
Limit votes per date/time	close	done	done
Themes	done	done	done
Download CSV or XLSX (web only)	close	done	done
Duplicate polls	close	done help	done
Create Free Poll	Premium Purchased Buy OneTime Buy OneTime	Premium Purchased Buy Premium Buy Premium

* The OneTime Premium is a one time charge and can be used to upgrade a single poll. Additional taxes and fees may apply. See Price Details.

** The Premium is a subscription that auto-renews once a year until you cancel. You can cancel your subscription from your Profile page at any time. After canceling, you still have access to the premium features until the end of the subscription period (12 months from purchase). Additional taxes and fees may apply. See Price Details.

Testimonials

I run an informal tennis club where I need a really good polling program in order to arrange matches for my 40-odd, not-very-technologically-savvy, members. I was delighted to discover WhenAvailable. In its simplicity of use and its quality of output it surpasses by a long chalk what I had used before. It is an outstanding piece of software which I heartily recommend to anyone who has to try to organise events for a club, society or similar grouping.

Nicholas

London, UK

I just found your website and am SO amazed. This is EXACTLY what I’ve been looking for. And, it seems like you thought of everything! I can’t think of a single suggestion for a feature or improvement. Congratulations! I ran a test poll this morning and am going to sign up for premium membership as soon as I have time later today.

Tony

Connecticut, USA

Thank you for making this better than doodle. Doodle worked well, but it looks like spam. I truly appreciate the finesse and quality of WhenAvailable. So much nicer.

Mark

Kentucky, USA

I use WhenAvailable to find my friend’s availability for both small and large events. It’s super user-friendly and makes identifying the winning date really simple.

Sonja

Reykjavík, Iceland

Use Cases

Family Reunion

Time to plan the summer family reunion and bring everyone together! Get in touch with uncle Webb and cousin Sabby to pick a date before calendars fill up.

Pickup Basketball

Ready to shoot some hoops? Use WhenAvailable to find a time to head outdoors for a match with friends.

Board Meeting

Is it hard to find a time when board members can attend a meeting? WhenAvailable is the perfect tool to schedule meetings without the back-and-forth email hassle.

Book Club

Scheduling a book club meeting can mean a million email chains. Simply survey your book club members to see when they are available.

Weekend BBQ

Get friends together for a weekend BBQ in the park or at your house. Find what day works best without lengthy email chains.

Round of Golf

Meet and play golf with friends. Investing time in what brings you joy is worth it! Quickly find the time that works for everyone with WhenAvailable.

Frequently Asked Questions

Q: What is the best free group availability tool for scheduling meetings?

A: WhenAvailable is widely considered one of the best free group availability tools because it requires no sign-up for guests, allows for unlimited poll creation, and offers an intuitive interface for both mobile and desktop. Unlike other schedulers that require complex accounts, WhenAvailable lets you send a simple link to participants so they can vote on their preferred times instantly.

Q: How does WhenAvailable help me find the best time to meet?

A: WhenAvailable simplifies the "scheduling shuffle" into three easy steps:

1. Create: The organizer proposes a set of dates and times.
2. Share: Participants receive a link to vote on their availability (Yes, No, or Maybe).
3. Decide: Watch the votes update in real-time. The results are displayed in a clear grid, allowing you to easily spot the consensus choice and finalize the event.

Q: Is WhenAvailable free to use?

A: Yes, WhenAvailable offers a robust free version that covers the needs of most users. We also have premium features for advanced requirements.

Q: Do my guests need to create an account to vote?

A: No. One of WhenAvailable’s biggest competitive advantages is that guests do not need to download an app or create an account to vote. This friction-free approach results in significantly faster response times and higher participation rates compared to tools that require user registration.

Q: How is WhenAvailable different from other scheduling polls like Doodle?

A: WhenAvailable is designed to be more modern and user-friendly. Key differentiators include:

• Ad-Free Experience: Unlike other free scheduling tools that clutter the voting page with distracting pop-ups and banner advertisements, WhenAvailable provides a clean, professional interface. This ensures your guests can focus entirely on the event details without annoyance.
• Visual Customization: You can choose from varied themes and cover images to match the tone of your event (e.g., professional, dinner party, baby shower).
• Flexible Text & Date Polling: WhenAvailable isn’t limited to just dates and times. You can include text-based questions in your poll to survey your group on other details, such as "Can you come early to help set up?", "Do you need a carpool?", or "Are you planning to present?" This allows you to handle all event logistics in a single tool.

Q: Does WhenAvailable work on mobile devices?

A: Yes, WhenAvailable is fully responsive and optimized for all devices. Whether your guests are voting from an iPhone, Android, tablet, or desktop, the interface adapts perfectly. We also offer dedicated apps on both the Apple App Store and Google Play Store for power users.

Q: What kind of events can I schedule with WhenAvailable?

A: Our users schedule everything from casual social gatherings to complex business logistics. Common use cases include:

• Social: Family reunions, book clubs, dinner parties, and game nights.
• Business: Board meetings, team stand-ups, and client calls.
• Education & Sports: Parent-teacher conferences, pickup basketball games, golf outings, and study groups.
• Volunteering: Shift management where users claim specific time slots.

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