141 HR Policy Templates For Your Startup - Springworks Blog

HR Policy Templates to Help Your Startup Grow

We have created a one-stop solution to reduce 90% of your hard work when it comes to creating policies for your organization.

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HR Policy Setup For a Startup

In this resource page, you will find HR policy templates where all you have to do is copy, paste, and add your company details- how much more convenient can it get?

Anti-Sexual Harassment Policy

This policy is mandatory for strict prohibition of any sort of unwelcome physical contact, demand for sexual favours or passing remarks around it. It ensures that people who are victim to any such situations can call for strict actions against the person found guilty.

Workplace harassment policy Sample

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Sample Sexual Harassment Policy

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Anti-Sexual Harassment Policy

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Workplace Bullying Policy

Workplace bullying includes physical or verbal acts that might hurt or isolate a person. In order to prevent it, you need to have a mandatory policy against the same.

Workplace Bullying Policy Template

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Workplace Anti-Bullying Policy

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Workplace Violence Policy

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Anti Discrimination Policy

This policy is a step towards ensuring that no employees face discrimination on the basis of “race, colour, sex, language, religion, demographic, economic, social situation, etc.”

Nondiscrimination/ Anti-Harassment Policy

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Anti-discrimination policy

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Anti-Discrimination Template

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Attendance and punctuality policy

Employees are expected to reach on a time and days specified by the organization. This policy does not include the paid time-offs provided by the company.

Workplace Attendance Policy

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Employee Attendance Policy

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Time and Attendance Policy

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Bring your own device policy

Some organizations prefer employees bringing /using their own devices for work purposes. Hence, they need to create their Bring your own Device policy. 

Bring Your Own Device (BYOD) Policy

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Bring Your Own Device Policy Sample

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Sample BYOD Policy Template

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Cash handling policy

In order to prevent theft within the company, you need to create a cash handling policy which lays down standard expectations to be matched by employees when it comes to handling company’s cash. 

Theft & Cash Handling Policy

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Cash Handling Policy Template

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Cash Handling Procedures Template

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Child labour policy

Laws against child labour call for strict actions when breached. Child labour occurs when children under the age of 12 are made to work. Not only organizations, but every individual, should take a stance against it.

Company Child labor policy

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child or forced labour Policy

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Child Labor Policy Template

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Code of conduct policy

One of the most common policies around organization, code of conduct talks about the company principles, values, expectations from the employees in terms of work ethics and standards.

Employee Code of Conduct Policy

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Code of Conduct Company Policy

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Code of Ethics and Business Conduct

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Company sick leave policy

It is obvious that this policy is also mandatory in every organization. Every employee is entitled to taking paid time off when they are unwell. These kinds of leaves are known as sick leaves and organizations fix a number of time-off to offer per year. 

Sick Leave Policy Template

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Sample company sick leave policy

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Paid Sick Leave Policy Template

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Computer use policy

How to use the computer and other work-related devices and equipment correctly? To explain this to your employees, you have to create an effective computer use policy. This should include everything- from when to take consent to what to do if stolen/lost/misused.

Sample Computer Use Policy

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Use Of Company Equipment

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Computer Use Policy Template

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Conflict of interest

Create a policy which effectively discusses what to do in conflict situation, and how both the employers and the employees are responsible for resolving it.

Employee conflict of interest policy

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Conflict of Interest Policy Template

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Conflict of Interest Policy Template

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Contractor policy

This one is specifically designed to cater to outsourced workers. When you reach out to a third party instead of an employee, the perks you offer, the procedure, etc., changes. 

Contractor Management Policy

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Contractor Policies and Procedures

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Contractor Management Policy

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Corporate Social Responsibility

As evident by the name itself, corporate social responsibility means contributions made by a business towards the social good.

Corporate social responsibility policy

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Corporate Social Responsibility Template

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Corporate Social Responsibility Policy​

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Diversity and inclusion

All sections, caste, religions, gender of different employees should be welcomed, respected, and treated equally. Hence, in order for employees to abide by these rules, it is important to have a D&I policy set-up within the workplace.

Diversity, Equity and Inclusion Policy

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Equality, diversity and inclusion policy

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Diversity and Inclusion Policy Template

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Dress code policy

Many organizations have rules around how they want their employees to be dressed. A dress code policy includes everything- from how to dress, who does this policy apply to, and what if someone violates it.

Dress Code Policy Template

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Employee Dress Code policy

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Company Dress Code Policy

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Drug testing

Create an entire drug testing policy which states the need for random drug testing in the workplace and how the entire procedure will be conducted.

Drug testing policy

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Random Drug-Testing Policy

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Sample Drug Testing Policy

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Employee business expense reimbursement

Employees might have to make any work-related expenses while doing their tasks. Ideally, the organization should take responsibility for those expenses.

Business Expense Reimbursement Policy

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Employee Expense Reimbursement Policy

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Employee Expense Reimbursement Policy Template

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Employee referral policy

Organizations offer a referral bonus when an employee successfully brings in a right fit for an open position. This bonus can vary based on company, role, and more. 

Employee Referral Program Policy

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Employee referral program template

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Employee Referral Program Procedures

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Workplace Relationship Policy

While a company cannot prevent friendships or romantic relationships between the employees, they often create certain guidelines around it. The purpose of the same is to ensure a strict and fair line between personal engagements and professional responsibilities.

Employee Dating Policy Template

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workplace romance policy

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Sample Employee Dating Policy

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Employee remote work policy

As more and more companies have switched to being permanently remote/hybrid, they need a new set of detailed guidelines for this different way of functioning and conducting tasks. 

Employee remote work policy template

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Company Remote Work Policy Template

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Telecommuting Policy and Procedure Template

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Employee smoking policy

Companies need to keep their workplace smoking-free to: Protect non-smokers from passive smoking, create a clean workplace, and avoid possibilities of fire

Smoke Free Workplace Policy Template

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Sample Tobacco-free Workplace Policy

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Smoke and Vape-Free Workplace Policy

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Employee theft policy

If employees are using anything that belongs to the workplace, they are bound to return it timely and in a fit condition. This policy should be used for prevention of thefts of these belongings by the employees and strict actions to be taken if anyone attempts to violate it.

Sample Employee Theft Policy Template

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Employee Theft Prevention Policies

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Fraud And Theft Prevention Policy

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Employee confidentiality

This policy talks about how employees should handle confidential information and what are the actions that would be taken in case of the violation for this act.

Employee confidentiality policy

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Confidentiality Agreement Template

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Confidentiality Policy Template

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Environmental policy

Organizations should take necessary steps to reduce their impact on the environment. An environment policy consists of steps that the organization would take in order to do the same.

Sample Environmental Policy Statement

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Environmental Sustainability Policy Template

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Sample Environmental Policy Template

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Exit interview

Your employees are the face of your company. They represent you! When an employee resigns from the company, it is important to know why they made this decision and what they now feel about the company.

Employee Exit Interview Policy

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Sample exit interview policy/procedure

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Exit Interview Policy Template

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Gift policy

No employee can accept personal monetary benefits/gifts from an existing/potential client. Gifts to all employees under a reasonable value can be accepted.

Policy for Receipt of Gifts

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Corporate Gifting Policy Template

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Gift Acceptance Policy

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Grievance policy

This policy covers how an employee raises and puts forward their complaints in a healthy manner. 

Grievance procedure company policy

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Grievance Procedure Policy Template

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Sample Grievance Policy

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Hiring policy

This policy determines the recruitment procedure of new candidates within the organization- from whether to hire externally or internally, platforms to find candidates, selection stages, and more.

Hiring Policy and Procedures

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Recruitment and Selection Policy Sample

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Recruitment Policy Template

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Internal Job Posting

This policy ensures that any open vacancies are posted internally before externally. The idea is to give employees the opportunity to grow in their career and pursue their passions.

Internal job posting policy Template

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Internal Job Posting (IJP) Policy

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Job Posting Policy: General

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Internet and email policy for employees

The internet/email usage is mandatory for employees to establish connections and handle work processes. The internet and email policy for employees determines the extent to which employees can use these measures and the procedure of using it.

Email and Internet workplace policies

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Internet and Email Usage Policy Template

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Employee Internet Usage Policy

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IT Cyber Security

This policy states the guidelines for securing and preserving the data and technology systems of the organization. Every organization has important data and information that needs to be protected by any sort of leakage, fraud, etc.

Company cyber security policy template

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IT & Cyber Security Policy Templates

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Cyber Security Policy Template

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Job Rotation Policy

Job rotation is necessary for giving employees a space to explore themselves and their passions. hence, this template decides the procedure for employees who want to transfer their departments within their organization.

Job Rotation Policy Template

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Job Rotation Policy

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Job Rotation Policy Procedure

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Leave policy

The leave policy ensures a reasonable amount of days for recreation and time-offs for the employees every year. Therefore, a certain number of casual and sick leaves are mandatory in every organization.

Company Leave Policy Template

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Leave Policy for Employees

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Sample company sick leave policy

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Parental Leave

Parental leave policies provide a reasonable amount of time-offs to women and men employees expecting a child. Therefore, these leaves are necessary to bond and take care of their kids.

Sample maternity leave policy

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Maternity Leave Policy Template

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Paid Parental Leave Policy Template

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Occupational workplace health safety

Your workplace should follow the most hygienic practices and offer the best working conditions to the employees. The policy should cover all legal standards to create a healthy and safe workplace. 

Occupational / Workplace health and safety policy

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Workplace Health & Safety Policy Template

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Work Health and Safety Policy

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Payroll Advance policy

This policy ensures early payments to your employees in some cases as a short-term loan.

Payroll Advance policy

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Salary Advance Policy

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Pay Advances Policy Template

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Payroll Appraisal And Salary Review

This policy covers all stages of an employee’s performance appraisal– from planning, discussing, and reviewing. For example, it includes transfers, salary raises, and more.

Employee performance review policy template

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Performance and Salary Review Policy

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Performance Appraisal Policy and Procedures

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Pets in the workplace policy

Organizations often allow employees to bring in their pets and take care of them within the workplace. This policy covers the do’s and dont’s of the same.

Pets in the workplace company policy

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Dogs in the Workplace Policy Template

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Office Pet Policy Template

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Travel policy

Your employees might have to travel to different places due to work-related tasks. And ideally, it is the responsibility of the organization to reimburse/pay for these travel expenses.

Travel Expense Policy

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Company travel policy Template

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Travel and Expense Policy

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Notice Period

While the aim is to retain your employees, often for some particular reason, resignation is inevitable. After an employee resigns, there is a set of particular rules and guidelines to be followed.

Employee resignation policy template

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Resignation Policy Template

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Employee Resignation Policy Template

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Probation and confirmation

Every employee’s first few months of employment are probationary. Here, the company analyzes their performance and then confirms their role. Hence, every organization needs a policy to cover the regulations of the probation period. 

Employee Probationary Period Policy

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Probation and Confirmation Policy

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Probation Confirmation Policy

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Rewards and recognition

If employees do not get the recognition they deserve, they will not remain motivated for long. The key ingredient to effective employee retention and dedication is to make them feel valued and recognized for their contributions. This recognition can either be monetary or a simple pat on the back.

Rewards and Recognition Policy

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Rewards and Recognition Policy

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Employee Recognition and Reward Policy

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Separation policy

A separation policy ensures that the termination of an employee is done with full clarity and zero disputes.

Separation of Employment Policy Sample

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Separation Policy Procedure

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Separation of Employment Policy

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Social Media Policy

Along with your company’s social media, it is probable that whatever your employees post from their own social media accounts can pose a threat to the company and its image. Hence, this policy prevents any such situations.

Company social media policy for employees

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Social Media Policy Template

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social media policy For employees

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Whistleblower policy

A whistleblower is a person who reports any sorts of violations or misbehavior within the organization. This policy covers the protection offered to the whistleblower in terms of confidentiality and against retaliation.

Whistleblower Policy

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Sample Whistleblower Policy

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Whistleblower Policy Template

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Transport Policy

This policy ensures transport facilities to employees especially when they are working late or having early shifts for their safety and convenience.

Transport Policy Template

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Company car policy sample

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Company Vehicle Usage Policy

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Violence at workplace

This policy makes employees aware about what workplace violence is and additionally to encourage them to report any early signs or threats.

Violence in the workplace policy

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Workplace Violence Policy Template

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Violence in the Workplace Policy

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Developing HR policies

The process is easy!

1

Identify the need for a new policy

Each company should aim to detect specific requirements and start creating policies for those needs by also taking into consideration their business culture.

2

Define clear roles when developing policies

You will need to decide who to involve in the process and what roles they’ll hold. you can create a cross-functional team, including leadership, HR and other members of staff. 

3

Determine policy content

The content can only be produced once there is a clear blueprint of what you want to achieve by devising this policy. Together you can decide what the objective is for each policy.

You ask, we answer

To present a clear picture of the policies and procedures, let’s have a look at some FAQs related to the subject

What are the basic HR policies?

The basic HR policies for any organization includes:

1. Employment contract
2. Anti-Sexual harrasment policy
3. Employee wages
4. Code of Conduct
5. Leave policy
6. Employee termination/separation policy

There are many more policies that are necessary for every organization to have as mentioned in the page above.

How do you write a policy template?

Here are a few tips to keep in mind while writing a policy template:

1. Write in a simple language- policies should be crisp and simple. It should not consist of confusing, fancy words which people might not even be aware of.
2. Cover every aspect of the policy- any possibilities, any ways of prevention, etc.
3. It should be accurate and compliant.
4. Have clarity about the roles of the employees in the stated concern.

How can HR policies be improved?

1. Maintain transparency within the organization.
2. Encourage clear communication around the policies.
3. Build a common goal for the organization and its employees.
4. Communicate the reason and importance behind these policies.

What factors do you consider before drafting a new HR policy?

Here are a few factors to consider before drafting a new HR policy within your organization:

1. All the legal regulations and formalities around the concern.
2. Diversity within the workplace.
3. Who is this policy for?

Need some help developing HR policies to your needs?

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