ALCOAST 377/21 - OCT 2021 E-GOV TRAVEL SYSTEM (ETS ...

ALCOAST 377/21 - OCT 2021 E-GOV TRAVEL SYSTEM (ETS) IMPLEMENTATION UPDATE ONE U.S. Coast Guard sent this bulletin at 10/13/2021 09:12 AM EDT

R 131305Z OCT 21FM COMDT COGARD WASHINGTON DCTO ALCOASTBTUNCLAS ALCOAST 377/21 SSIC 7000SUBJ: E-GOV TRAVEL SYSTEM (ETS) IMPLEMENTATION UPDATE ONEA. COMDT COGARD WASHINGTON DC 011331Z OCT 21/ALCOAST 361/211. The initial 72-hour period for establishing ETS accounts iscomplete. Members who did not establish accounts are encouragedto wait for a second email invitation from CWTSato Travel on 21October 2021 which will open another 72-hour window to activatean account. Members who did not establish an account that have travel prior to 21 October should notify their Approving Official (AO) to initialize their accounts. Invitations will bedelivered from [email protected]. Some members have not received invitations due to conflicts with migrated profile information. AOs will verify member's existence within ETS and select the "initialize user" function. If member is not located in ETS, the AO should submit PPC trouble ticket to buildan ETS profile.2. Initial security login information requests an E2 User IDfollowed by a request for Social Security Number (SSN) or EmployeeID. Coast Guard members will not use a SSN for ETS. The E2 User IDis USCG-EMPLID. (NOTE: Do not type "EMPLID". Enter your uniqueemployee identification number.) Additional guidance isavailable on the PPC Website located at:(Copy and Paste URL Below into Browser)

https://www.dcms.uscg.mil/ppc/travel/ets/

3. AOs have administrative privileges to unlock and initialize anyCG member accounts. AOs also have the ability to pull reports.REF (A) provides guidance to verify approver pools. AOs can makeadjustment to Funds Approver pools and AO pools to ensure properrouting of travel claims.4. Members requiring ETS Pool correction should request assistancefrom their AO. AOs will serve as the liaison to PPC Travel Assist Team (TAT). If a member is required to travel within 48 hours, and the AO is unable to assist, the member may call the TAT. 5. Travel during cutover period: Members should continue to use CG Form 2070 submitted to their administrative support personnel, as previously required when using TPAX. For an urgent travel need or members needing to use the Centrally Billed Account (CBA), administrative support personnel shall provide orders using CG Form4251. The forms have not been updated for the new Lines ofAccounting (LOA) information, however, there are sufficient fieldsto capture the appropriate LOA for later entry into ETS whensubmitting the settlement.6. Travelers with a need to travel within 48 hours will need tocontact CWTSato at 800-753-7286 to ensure ticketing. Members usingthe CBA will be required to submit orders via methods outlined inREF (A). Orders for any member traveling using the CBA should statethat the member is authorized to use the CBA.7. Members that were not paid for their FY21 travel prior to cutover will need to access ETS once the new financial system is active and submit for settlement. Open obligations will be migrated to ETS to allow members to submit travel claim.8. Members are highly encouraged to participate in training sessionsscheduled through the end of the calendar year. Members withconnectivity issues may review information on the PPC website,which includes copies of training presentations. AOs are requiredto register for and attend an online session. Links to registrationare located on the PPC website.9. Email inquiries regarding ETS travel policy, workforce trainingschedule, or general questions must be routed through an AO toTravel Management Office at:[email protected]. For other related ETS or Travel Management Officer (TMO) questions, please contact CDR William Suter, TMO Implementation(CG-133) at (202) 475-5377 or [email protected]. RADM E. C. Jones, Assistant Commandant for Human Resources(CG-1), sends.12. Internet release is authorized.

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