Free HR Forms | Online HR Templates By AidaForm

Best Practices for Human Resources Forms

Move Paper-Based Workflow to Digital

To downsize paperwork and document bunching, start every evaluation, survey, or any other HR poll online. All the AidaFrom HR form templates are entirely online, which means you are able to fill in and submit a form using any of your devices, receive results in a PDF format, and keep them on hand as a digital database.

Incorporate Forms Into the Hiring Process

A well-structured employee information form, job application form, or other forms used by human resources will help you to collect all the essential info starting from the pre-hiring step. AidaForm’s templates will help you gather personal details for the required new hire papers like Form W-4 or I-9. Avoid duplicating work and include obligatory questions into your standard employee form (like full name, marital status, address, and SSN).

Attachments Are Important

Within one form, you can collect not just responses but also files! Personal photos, IDs, driving licenses, work permits, professional certificates, and other documents required to complete an employee’s profile. As part of the recruiting process, you can request a CV and cover letter to be attached to the form. It’s easier than it sounds! Drag and drop AidaForm’s special File Upload field to the form.

Keep Questions Neutral

Ethically speaking, avoid discriminating questions about ethnicity, religious groups, disabilities, age, or gender. Check twice to eliminate any unnecessary details that won’t actually act to improve the work process. Personal data that do not affect job safety or efficiency should not be a part of the forms used in human resources.

Ask for a Digital Signature

You got it right! Even if an applicant completes the form online, it doesn’t mean they cannot sign it. Personal signatures are preferable to prove the original consent of an employee to share his/her personal data. Besides, it’s convenient to have signature examples to hand. Use AidaForm’s Signature field, letting applicants sign the form with their smartphones or tablets.

Collect and Store Data Legally

Human resources management operates with a lot of personal data. An accurate Privacy Statement is an essential component of legal employment, collecting and analyzing personal data. Upon completing the form, employees can acknowledge and agree to the terms of your Privacy Policy and Data Processing: what information you collect and how you use it; if you share the data with third parties; what types of security procedures you use to protect against loss or misuse, and any other standards your applicants may find vital to know. AidaForm has designed a convenient Terms and Conditions checkbox that you can use as the Privacy Policy Statement and supplement it with your company’s privacy policy link.

Opt for Convenient Rating Scales

Responses should not be just collected but also evaluated and parsed. To make this possible, use evident rating scales and metrics. We always tend to upgrade AidaForm’s free HR forms templates with visual survey tools: scales, sliders, matrixes, and ratings. All of these fields are available within AidaForm’s Builder and turn a raw questionnaire into an engaging survey with a clear rating system and convenient given answers.