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  • Products HR Software

    Manage, develop & retain talent with HR software that helps your business grow.

    View HR software
    • Add-ons
    • Rota, Time & Attendance

      The new, smarter way to schedule shifts

    • Breathe Learn - Online Training Courses

      Develop soft skills & maintain compliance

    • Expenses Management

      Submit, approve & report – all in one easy-to-use tool

    • Recruitment Tracking

      Publish new vacancies, collect applications & shortlist candidates

  • Features
    • Leave & Absence
    • Staff & Holiday Planner
    • Employee Holiday Tracker
    • Absence Management Software
    • People Management
    • Performance Management
    • Location Management
    • Employee Onboarding
    • Employee Net Promoter Score (NPS)
    • People Portal Mobile App
    • Flexible Working Requests
    • HR Management
    • HR Dashboard
    • HR Database
    • Document Management & e-signatures
    • Reporting & Analytics
    • e-Learning
    • Rotas & Shift Planning
    • Staff Rota Scheduling
    • Team Management
    • Salary Forecast
    • Time Tracking
    • Timelog
    • Time Tracking
    • Time Clock
    • Integration
    • Marketplace
    • Breathe API
    • Xero Payroll
  • Pricing
  • Resources
    • Resources Hub
    • Company Culture Hub
    • Employment Law Hub
    • Burnout Hub
    • Webinar Hub
    • All Resources
    • Popular Resources
    • Holiday Calculator
    • Bradford Factor Calculator
    • HR Software ROI Calculator
    • View All Calculators
    • Guides
    • The Unused Holiday & Burnout Epidemic: Breathe's 2024 Holiday Report
    • How Co-creating Culture Can Transform Your SME
    • A Guide To Holiday Entitlements
    • A Guide To HR Software For SMEs
    • The Ultimate Guide To Recruiting & Onboarding For SMEs
    • All Guides
    • NEW: Breathe Growth Academy
    • Line Manager Essentials Training
    • Blog
    • All Articles
    • Popular Topics
    • Employee Leave & Absence
    • Flexible Working
    • Mental Health
    • Employment Law
    • Employee Performance
  • Partners Our Partner Programme

    Arming you with the ultimate resources in HR; a friendly support team, online resource library, marketing tips and your own benefits scheme.

    Programme Overview
    • Marketplace
    • Breathe Marketplace
    • Partner case studies
    • Partner case studies
    • Breathe's Partner Programme
    • Why choose Breathe
    • Partner Summit
  • About us About Us

    Learn a little more about the team dedicated to making life easier for SMEs.

    Our Story
    • Why Us
    • Why Breathe?
    • Setting Breathe up
    • HR Software For Charities
    • Case Studies
    • Customer Reviews
    • Book a Demo
    • Work at Breathe
    • Vacancies
    • Company Policies
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Solving HR operations for HR teams and SMEs with cloud HR software systems

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Make HR easier with cloud HR solutions

Cloud HR software is now considered an essential business feature for all organisations from charities and small businesses to large corporations. It replaces outdated paper-based HR processes, spreadsheets and Word documents.Cloud-based HR solutions are used by an increasing number of small and large businesses for better employee management. There are many different HR software options available. Some offer a full range of functionality to cover all areas of HR, while others specialise in specific HR tasks.

Centralised employee data V2 Company documents

Streamline onboarding processes

Make a great first impression with our onboarding tools. Our cloud HR software helps you welcome new starters with a smooth, simple process that's easy for everyone to follow. From sending documents and gathering employee information to managing onboarding workflows and automating repetitive HR tasks, our cloud-based HR software takes care of the details and keeps your HR data safe.

How does this benefit your business? Research shows that companies with strong onboarding processes improve new hire retention by up to 82%.

Save money on HR management

Using cloud HR software like Breathe isn't just a smarter way to manage your people - it's a real money saver too.

With our cloud-based HR system, you cut out hidden costs, avoid expensive mistakes and free up 4 hours a week by automating repetitive HR tasks. That means fewer spreadsheets, quicker decisions and more time back for your team.

Automate holiday approvals

89% of Breathe users agree - Breathe HR software has eliminated the stress of managing HR data with spreadsheets, making our processes more efficient.

- Breathe HR 2025 customer survey.

We like to keep things simple.

That's why we've put together two guides to show you and your decision-makers the fantastic benefits of Breathe.

Read more xero

One HR platform with seamless integrations

Breathe's cloud HR software integrates smoothly with popular tools like Xero payroll software and Mintago for financial wellbeing - so your HR and finance teams stay in sync.

By linking your cloud-based HR system with trusted platforms, so you can manage employee data, simplify HR processes and reduce repetitive HR tasks without switching between systems.

Empower employees with Harriet AI

At Breathe, we're forward-thinking. We know that cloud HR systems of the future rely on embracing AI-powered analytics. Harriet AI, our smart AI integration, helps you automate the a common repetitive HR task that slows HR teams down. How?

  • It draws on the data in your cloud HR software, helping you empower employees to self-serve and instantly answering everyday HR questions.
  • Better still, it captures and analyses question trend data to give HR teams valuable insight into what employees need - helping you improve your HR processes, enhance employee engagement and focus on what matters most.
HarrietFOM

Cloud HR software frequently asked questions

  • What is a cloud based HR system and how does it differ to other HR software?

    Generally, HR software is a system designed to manage employee data and automate human resources tasks, from storing employee documents and payroll information, managing holidays and absence, and tracking performance, to recognising and rewarding employees, inputting expenses, and handling all aspects of people admin.

    Cloud HR software, more specifically, is a Saas (software as a service) HR software option that is accessed via your web browser on the internet. Many businesses are choosing to move their business processes to the cloud.

    The main difference between cloud-based software and desktop software is that the system and data are stored on third party servers rather than on the computers in your office.

  • What actually is "the cloud"?

    "The cloud" is short for cloud computing. It is a vast network of remote servers linked together that store data, and deliver applications and services that run on the internet.

  • What are the key features of cloud HR software?

    Cloud HR software comes with a range of key features like onboarding tools, document storage, performance management, reporting dashboards, employee self-service, and integration with payroll and accounting systems. It helps HR managers and HR professionals keep everything in one place, improving efficiency and supporting better employee data management.

  • What are the benefits of HR cloud solutions?

    Cloud HR solutions have many benefits over traditional desktop software solutions.

    These are:

    • Installation - No installation is required, you simply sign up to the service and it's easy to get started.

    • Access - You can access your cloud-based HR system remotely from anywhere you have an internet connection from any device including PC, Mac, tablet, and mobile. This facilitates better collaboration among distributed teams.

    • Efficiency - Being able to access the HR system from anywhere at anytime brings efficiency savings and offers the advantage of keeping data up to date in real-time

    • Back-ups - Data is stored remotely and is automatically backed up

    • Cost - Unlike desktop software, the cost is spread over low monthly subscription payments without large upfront costs

    • Updates - Updates on the cloud happen automatically

    • Support - Saas cloud HR systems generally offer robust software support via email and online chat. Breathe also offer telephone support, which is unusual for a Saas HR cloud HR system provider. Cloud solutions cut down the need for an internal IT specialist.

    • Compatibility - Cloud applications run on a browser so it doesn't matter what operating system or platform you are using.

  • Is cloud HR software software better than desktop?

    Generally speaking, cloud HR software offer many more advantages over desktop HR software, as per the benefits outlined above. The only real possible negatives for cloud HR software solutions are the need for a high-speed internet connection and the reliability and downtime of providers.

    Breathe uses a robust elastic server solution to meet the needs of businesses, with uptime at an impressive 99.99 percent.

  • Who uses cloud-based HR?

    All sorts of companies across a wide range of sectors use cloud HR software for their HR needs, from start-ups to large corporates. Breathe's cloud HR software for small businesses has been developed to suit the needs of UK based SMEs up to 200 employees.

  • How much does cloud HR software cost?

    Cloud-based HR has transformed accessibility to HR software, which traditionally cost a lot more upfront and required IT expertise to install and update. With SaaS, the pricing of HR has changed dramatically for the better, making it affordable to small businesses.

    Breathe's monthly subscription fees start at £22 per month (excluding VAT) for micro-businesses. The price you pay is based on the number of employees you have, not per employee.

    See Breathe pricing here.

  • Is there a set-up fee for cloud-based HR software?

    Not usually. Most cloud HR solutions are charged on a monthly subscription basis. Breathe don't charge set-up fees and we don't charge cancellation fees either.

  • How easy is it to access data in cloud HR software?

    It is super easy to access your data, as long as you have an internet connection and a device with a web browser.

  • Where is my HR software and data hosted?

    Your employee data and HR records are safely hosted and stored on remote servers. With Breathe, all of your data is held in our highly secure data centre in the UK. Our data centre has complete CCTV coverage, motion sensors, reinforced doors, controlled key storage systems and other additional physical controls.

    Read more about Breathe security standards here.

  • How secure is my data in cloud HR software?

    Cloud-stored data is generally more secure than locally stored data. Your data with Breathe is secure, DPA compliant, safe, and available only to you.

    We use HTTPS encryption to ensure your data is always encrypted as it travels between our servers and your web browser. Breathe has responsibly adopted the ISO27001 security standard so you'll have guaranteed peace of mind knowing that all bank details, national insurance numbers and other sensitive details are safely stored in one online place.

  • Which browsers can I use with Breathe?

    Breathe is compatible with any web browser, we would always recommend you use the most up to date version of any internet browser for security. The browsers we would recommend are:

    • Google Chrome

    • Mozilla Firefox

    • Safari

    • Microsoft Edge

    • Internet Explorer

  • How often are HR cloud solutions updated?

    Cloud solutions are generally updated much more regularly than with desktop software. Breathe software is continually updated with releases and updates of any size being released every week.

  • Can HR cloud software be integrated with other systems?

    Integrations between your cloud HR software and existing systems are crucial to help reduce data entry and make business operations more efficient. Most businesses have some systems that need to talk to each other (for example, integrating employee data within an HR system with payroll and accounts).

    Breathe's open API system offers the perfect solution for syncing data to save you the trouble of manually inputting the same data into multiple systems.

  • What is an API?

    API is short for Application Programming Interface. It's a software intermediary that allows two applications to talk to each other and exchange information.

  • Can your cloud-based HR software integrate with existing payroll systems?

    Yes. With most HR systems you will need an API to do this. Breathe anticipated this need and include a payroll export feature in their HR product.

  • How secure is my employee data?

    At Breathe, keeping your employee data safe is a top priority. Our cloud HR software is built with strong data security measures to protect your information at every step.

    From role-based access controls to secure document storage, your sensitive employee data is kept safe, encrypted and backed up in real time.

    With all your HR data stored in one secure platform, you can manage employee records with confidence—knowing everything is compliant, protected and only visible to the right people.

Save up to 4 hours per week on tedious HR admin with Breathe. Try free for 14-days.

Take a free trial of Breathe to see for yourself how easy it is to win back time in your day and help your people be the best they can be.

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