.za - HR Policy & Procedures Audit/Check List - HR Works

A. POLICY ISSUES RELATED TO EMPLOYMENT

1. Probation

2. Relatives and Relatives Working for Competitors

3. Medical Declaration

4. Induction

5. Languages

6. Disclosure of Business Interests

7. Gift Register

8. Staff Purchases of Company Products

9. Membership of Professional Bodies

10. Membership of Sports Club

11. Relocation Costs

MAKING THE OFFER OF EMPLOYMENT

1. Letter of Offer/Appointment

2. Full Background/Security Investigation

B. RECRUITMENT, SELECTION & PLACEMENT

1. Internal Recruitment

2. External Recruitment

3. Screening of Responses (Internal and External)

4. Interviewing (Internal and External)

5. Assessments

6. Reference Checks

7. SA Citizens vs. Non-Citizens

8. Regretting Candidates (Internal and External)

C. REMUNERATION & BENEFITS

1. Structuring of Package/Pay Day

2. Salary Reviews

3. Profit Share/Performance Bonus (fixed-salary staff)

4. Share Incentive Scheme

5. Traveling & Accommodation Entitlements

6. Provident Fund

7. Medical Aid Scheme

8. Retirement

9. Study Leave

10. Annual Leave

11. Application for Leave

12. Optimum Leave Taking Periods

13. Cash in Lieu of Leave at Termination of Employment

14. Sick Leave

15. Proof in Incapacity

16. Maternity Leave/Child-Care

17. Family Responsibility Leave

18. Public Holidays and Religious/Cultural Observances

19. Disturbance/Removal Cost Reimbursements

20. Cellular Phones

21. Long Service Awards

22. Other Awards/Recognition

D. PERFORMANCE MANAGEMENT SYSTEM

1. Initiating a Performance Management System

2. Bi-Annual/Annual Reviews

3. Feedback & Expectations

4. Formal Goal Setting

5. Motivation for Promotion

E. TRAINING, DEVELOPMENT & EDUCATION/STUDY ASSISTANCE

1. Needs Assessment

2. Types of Training and Development Assistance

3. Appropriate Assistance

4. Applying for Financial Assistance

F. LABOUR REGULATIONS

1. Restraint of Trade

2. Notice of Termination

3. Hours of Work & Timekeeping

4. Absence

5. Restriction/Prohibitions on Use of Company Resources/Assets/Time

6. Accident/Injury/Incident Procedures

7. Computer Games/Unauthorised Software

8. Assignment of Copyright

9. Smoking Policies

10. Change of Address/Personal Details

11. Health, Safety & Security

12. Restriction of Other Activities

13. Use of Company Credit Card

14. Staff Loans & Advances

15. Payment of Salary on Termination of Employment

16. Company Property

17. Notification of Termination of Employment: Minimum Standard

18. Exit Interview

G. STATUTORY REQUIREMENTS

1. Compensation for Occupational Injuries & Diseases Act

2. Unemployment Insurance Fund (UIF)

H. DISCIPLNARY & GRIEVANCDE PROCEDURE

1. Disciplinary Procedure

2. Grievance Procedure

3. Representation: Disciplinary & Grievance Matters

I. DISMISSALS FOR OPERATIONAL REQUIREMENTS

1. Reasons & Severance

2. Section 189: Labour Relations Act

J. INCAPACITY DUE TO POOR PERFORMANCE OR ILL HEALTH

1. Schedule 8: Labour Relations Act

K. GENERAL

1. HIV/AIDS Policy

2. Communications, computer & internet use policy

3. Sexual harassment policy

4. Cell phone policy