Nội Dung Vận đơn đường Biển Bill Of Lading Công Ty Forwarder

GUIDELINES ON

ISSUANCE OF HBL

 

*. House Bill of Lading:

-HBL #: Mention HBL # basing on Outbound Tracking List.

(Ex: SEAHCMSIN0905001)

-Shipper/ Consignee/ Notify:

Mention the customers with the details:

Company name:

Address:

Tel/Fax:

 

* The Shipper (consignor) may be one company who is process or export of goods in Viet Nam (processing goods or imp-exp goods); either one company in abroad (processing ordering or intermediate buyers); either Forwarder who has Co-loaded cargo with HBL issuing Company.

* The Consignee may be one import company at the port of discharge; Agent of Forwarder  Co-loaded cargo; or “order” (To order) of the Consignor or the Opening bank.

 

* The Notify Party may be one import company at the port of discharge; Agent of Forwarder’s Co-loaded cargo; either one company in abroad (processing ordering or intermediate buyers); or Customs Agent, container truckers for import company; or leave in blank.

-Place of Receipt:  (Only used for Combined Transport)

+If we undertake Door/Port service (from Shipper’s warehouse to Port of loading, respectively with EXW or FCA terms) and the Place of Receipt is different to Port of Loading, we will mention the actual “Place of Receipt” where we pick up the cargo and do Customs clearance or leave in blank.

Ex: We pick up cargo and do Customs clearance Nha Trang city, then we will arrange “Bonded Inland move” from Nha Trang city to export CY/ Cat Lai port. We will mention:

-Place of Receipt: Nha Trang.

-Port of Loading: Hochiminh.

-Port of Loading:

+Please mention the port that the container/ cargo is actually loaded on board of the vessel.

Ex: Cat Lai port, Khanh Hoi port, Tan Thuan port… (or Hochiminh port).

+In some cases, L/C stipulated the name of Terminal in Hochiminh city (Ex: ICD Phuoc Long, New Port…), please follow up L/C stipulation.

-Port of Discharge:

+Please mention the port that the container/ cargo is actually discharged from the vessel into the wharf.

Ex: Los Angeles port.

-Place of Delivery: (Only used for Combined Transport)

+If we undertake Port/Door service (from Port of Discharge to Consignee’s warehouse), respectively with DAP/DDP or CPT terms) and the Place of Delivery is different to Port of Discharge, we will mention the actual “Place of Delivery” where we do Customs clearance and deliver the cargo to CNEE’s Door or leave in blank.

Ex: Shipping Line/ Delivery Agent in USA will do Customs clearance in Los Angeles, then they will arrange Inland move from Los Angeles to Houston, Taxes and deliver cargo CNEE’s Door. We will mention:

Port of Discharge: Los Angeles port

Place of Delivery: Houston, Texas

-Freight payable at:

* Only use this field when freight to be paid in 3rd country or collect at destination from CNEE.

If Freight Prepaid, please leave in blank.

* If freight to be paid in 3rd country, please mention “Payer name” and inform our agent in 3rd country to collect the freight charge and total amount (freight & banking charge) before cargo arrived at destination (ETA) and confirm to Discharge port Agent to deliver cargo.

 

Ex: Freight to be paid in Hongkong by ABC company.

*If freight to be collect at destination, please mention the city name that CNEE makes payment or name of Port of Discharge

Ex: Port of Discharge: Rotterdam. Freight payable at “Rotterdam”.

-Number of original Bills of Lading:

+If SHPR wants to take original B/L: please mention “3/3” (for the most cases).

+If SHPR wants to take Surrendered B/L or Express B/L or Telex Release: please mention “0/0”

* The principle is 1 shipment only releasing 1 HBL (either 1 set of original HBL (3/3) or 1 of the forms of HBL express release.

* Change the status from the original HBL to  HBL express release: withdraw full set of original HBL released, issue HBL express release to customers.

* Change the status from the last spot HBf L HBL original: must be certified by delivery agent that cargo is not delivered, notify the delivery agent that HBL status will be changed and original HBL will be issued to customer .

-Marks and nos.:

+Type of movement: FCL/FCL; LCL/LCL;

* FCL / FCL; CY / CY: Deliver full container at export CY and receive full container at import CY.

* LCL / LCL; CFS / CFS: Deliver LCL cargo  at export CFS and receive LCL cargo at import CFS.

*LCL/FCL:  (Consolidation) If cargo stuffed into export CFS and then consolidated to make FCL.

*FCL/LCL: (De-Consolidation) Receive FCL cargo at export CY and de-consolidate container into LCL cargo at import CFS.

*FCL/FCL; CY/CY: (B/L separation)  If SHPR want to separate into many HBs/L in accordance with contract or L/C, please mention how many part they separated.

Ex: 1×40’DC, SHPR want to make 3 HBs/L, we will mention: FCL/FCL, First part of 3 parts of container, Second part of 3 parts of container, Third part of 3 parts of container.

 

FCL / FCL; CY / CY.

First part of three parts of the STC container 1×40’GP,

Second part of three parts of the STC container 1×40’GP,

Third part of three parts of the STC container 1×40’GP.

 

* STC: Said to contain. Term to exclude the liability of the carrier for quantity, type and nature of goods packed in containers (FCL) or packed in packages (LCL).

+Container no/ Seal no.: Mention the actual Container/ Seal no.used.

If we have more than 2 containers, please mention number of packages, Description of Goods, GRWT & MEAS for each container with its total quantity.

 

* If the body of HBL is not enough room to list all the number of containers of 1 shipment, need to do Attached List (or Attached Rider) to HBL no… How to show detail in the Appendix as detailed expression for 2 or more containers in body of HBL above. Original Attached List should be stamped “Original”, company seal and signed, sealed between HBL and Annex body.

* Cont no. including: 4 letters (codes of container operatorn) and 7 digits. For example: SLIU 1234567.

 

+Shipping marks: LCL cargo will be marks/ numbers indicating outside package. Shipping marks for LCL cargo is compulsory. FCL cargo can be shown shipping marks or leave in blank or N/M (No Marks)

+Number of Package: Mention the number of outer packages which is visible, packed into container or loaded as LCL.

Ex: 3 Wooden Crates contained 15 cartons. We mention: 3 W/CRT or 3 PKGS.

 

 

* If there are many different types of packaging (eg: 5 Pallets and 7 Drums), shows the number of packages corresponding to the type of packaging (5 Pallets and 7 Drums) or the total number of packages (12 Packages)

* Packaging or dunnage materials made of natural wood (excluding chemical treatment wood, plywood, etc.) required fumigation treatment if exported to USA, Canada, EU, Australia and some of Asian/ African countries…

 

+Description of Goods: Mention the commodity name.

* If consignor packing into containers and fix seal is shown: “Shipper’s Load, Count & Seal”

* If full container, for example have 2×40’GP, expressed: “2×40’GP container STC”

* If LCL cargo, “Part of container STC” or “Part of 1×20’GP / 1×40’GP container STC”

* Description of goods: mention name of the goods / products.

* If we have more than 2 commodities, consol cargo, please mention in break all kinds of goods, separated by a comma “,” or semicolon “;”

* If reefer container, temperature must be set to cont. For example: “Containers temperature to be set at Minus 18 Degrees Celsius”

* If DG cargo packed into full container, besides  trade names under contract, there must be other details such as the Proper Shipping Name (PSN), IMO Class, UN NO., Packing Group No., Subsidiary Risk …

* If L/C requirements to show characteristics, nature of goods or other information, content must be the same as L/C stipulation.

* Other notes of Carrier will also be reflected in the description of the commodity (at the bottom lines) as: “Local charges at Destination will be for Receiver’s account” or “14 days free Liner Detention at Destination” or “Charge for Dismantling of hanging equipment at the Destination to be for account of Consignee” …

 

+Gross Weight:

* Shows the total gross weight of the goods by units KGS (kilograms) or LBS (pounds) for 2 decimal, not the MTS units (Metric Tonnes). For example: 15,000.00 KGS.

* It is also possible to express more net weight of goods (Net Weight) in accordance with the contract or L/C stipulation.

* Limit total gross weight of goods packed in containers as road transport, depending on the regulations of each country.

For example: Korea is 20 tons for 20 ‘/ 40’GP / 40’HC;

America is 17.250 tan/20 ‘GP or 19.959 tons / 40’GP / 40’HC.

* If Consignee de-stuff container within port area at the port of discharge, the total gross weight of the goods is limited by Max Payload specified for each type of container.

Example: Maximum load: 28.110 ton/20 ‘GP; 26,010 ton/40’ GP; 27.800 ton/40 ‘HC.

+Measurement: Indicate the volume of goods in CBM or CFT with 3 decimal.

Ex: 28.000 CBM.

+“Shipped on Board” (SOB) notation:

It will contain:

Shipped/ Loaded on Board

Feeder Vessel name & voyage

Port of Loading

Sailing Date

Ex:       Shipped On Board

Eagle Excellence V.618

Hochiminh port

May 25th, 2012

Only use “Clean On Board” if requested by SHPR/ Bank.

 

* Not required to express terms conditions clean bill of lading “Clean On Board” at SOB notes whether L / C requirements for the transport document “Clean on Board Bill of Lading” (Article 27,UCP 600), as long as there is no provision or notes about the defect condition of goods or packages.

 

+Freight and charges: 

If all Freight and charge are Prepaid/ Collect: Mention “As arranged” or “As Agreed”.

If some charges to be Prepaid, others to be Collect:

Ex:       Ocean Freight: Prepaid.

THC at Origin: Collect

AMS: Prepaid

DDC: Collect

* Some of South American countries (Argentina, Brazil, etc.), required to show the amount of freight charges and surcharges on the HBL whether the freight is prepaid or collect.

* If prepaid, must collect full freight charge then deliver HBL to customers. If customer has deferred payment before ETA or credit terms, request  customer to provide written commitment to pay (Payment Guarantee Letter) and be signed for approval of the Head of the Department / Board of Directors of Company issued HBL.

* Shipments must be prepaid including: go to hinterland, islands, war or other African countries; reefer cargo, DG cargo, perishable cargo,personal effects, house removal, samples gift, Sales promotion, Fair & Exhibition, cargo value lower than freight charge (Low value) …

 

 

 

+For delivery of goods please apply to: *Mention our Discharge Port Agent with full style:

Agent name

Address

Tel/ Fax:

PIC:

+Shipper’s declared value of…:

*If SHPR does not declare the value of goods, leave inblank.

*If SHPR declares the value of goods higher than USD 500/ package, please inform this value to the actual Carrier to apply the Ad Valorem Rate (AVR) which is higher than Freight all kinds (FAK) when no value declared due to liability premiums increased.

+Place and date of issue: Mention the city name and issuing date of B/L. Important note: For shipped B/L type, issuing date of B/L must be Sailing date of feeder vessel.

Ex: Hochiminh city, May 25th,2012.

* HBL issuing place can be port of loading, port of discharge or any other places in loading country or other third country as required by customers.

* HBL only released to customers when they finished Customs clearance, container dropped off at export CY awaiting ship (FCL) or loaded into CFS warehouse (LCL).

* Back dated HBL (Back dating) is considered as fraud (Maritime fraud). Not back date HBL if shipment is direct call of vessel (port / port). If transshipment, depending on relationship with customers (big customers, regular, potential, etc.) and according to specific schedules, accept back dated HBL restricly with condition that must have a written commitment (LOI-Letter of Indemnity) from consignor or consignee accepted back dating request.

* In case Tri-Angle business,only perform swap HBL (Switching HBL) in the 3rd country when the shipment is released under original HBL. Not be swapped HBL for express release HBL  because while both 2 Consignee on 2 express release HBL have the right to request to receive one same shipment. Just change the information on 3 boxes “Consignor / Consignee / Notify Party” or freight payment terms (from Collect to Prepaid or otherwise…), other details on HBL must remain the same.

* If customers lose original HBL, will reissue one other original HBL with the following conditions: delivery agent to confirm the goods not delivered to the consignee; paper certified by the Police (Police Report); written commitment (Letter Of Indemnity) of consignor and must have Bank guarantee confirmation; Bank Letter of Guaranee (L/G) in the case of HBL issued ” To order “. On body of original HBL reissued, a notation shown, “The second set of original HBL is issued on …(date). The first set of original HBL was lost”.

-Signed for … As Agent for the Carrier: HBL issued by the … As agent for The carrier

* Show full name and signature of authorized  person or authorized Agent to issue.

For example:

Signed for ABC Shipping Co.., Ltd..

(Signature)

As Agent for the Carrier…

 (st Ms To Diep)