Adding A Public Folder Calendar To Outlook - Current Staff

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Adding a public folder calendar to Outlook

1. Home
2. Information and services
3. Information technology
4. Email and calendars
5. Calendars and room bookings

Some departments have public folder calendars, which you can add to Outlook.

These calendars are stored in public folders and sometimes need to be re-added if you update your copy of Outlook or change computers.

To add a public folder calendar to Outlook, follow the instructions for your operating system, or for the Outlook Web App in the my.UQ dashboard.

• Windows
• Apple
• Outlook Web App

Outlook (new)

1. Open Outlook.
2. Right-click on your email address.
3. Select 'Add public folder to Favourites'.
4. Expand the folders until you find the calendar you're after.
5. Select the calendar, then click the 'Add Public Folder' button (star icon) at the top of the pane.

Outlook (classic)

1. Open Outlook.
2. Click the 'More Apps' icon on the left of the screen, then select 'Folders'.
3. Click the arrow next to 'Public Folders - your email address'
4. Expand 'All Public Folders' until you find the calendar you're after.
5. Right click the calendar and select 'Add to Favorites...'
6. Click the 'Add' button to finish.

Go to your calendar by clicking the calendar icon. The public calendar will appear under 'Other calendars' in the side menu. Tick the box to have the calendar appear next to yours.

Public Folders are no longer supported by the latest version of Outlook for Mac. Please refer to instructions for the Outlook Web App on the following tab of this page.

1. Log in to the my.UQ dashboard and click 'Email'.
2. In the side menu, hover over 'folders', then right-click and select 'Add public folder to favourites'.
3. Expand the folders until you find the calendar you're after.
4. Select the calendar, then click the 'Add Public Folder' button (star icon) at the top of the pane.

The public calendar will appear in the Calendar section under 'Other calendars' in the side menu. Click the calendar to view it.

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