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Forms and Templates

The HR forms and templates are arranged into eight broad categories. Within each section, forms are listed alphabetically by their title. Click a category name below to jump to that category. Alternatively, if you know the form code or name, you can search for it using CTRL+F (Command + F for Mac users).

1. Recruitment and Appointment	5. Development and Reward
2. Screening and Safety	6. Life Events and Leave
3. Early Employment	7. Payment and Benefits
4. Contract Changes	8. Leaving

 

Most Popular Forms
Title	Code	Category
Sickness Self-certificate	CHRIS/62	Life Events and Leave
Staff Review and Development [appraisal] form	PD25	Development and Reward
New Starter Details	CHRIS/22	Recruitment and Appointment

 

1. Recruitment and Appointment Forms related to recruitment and appointment.​ Includes New Starter Details (CHRIS/22), Application for Employment (CHRIS/5) and Cover Sheet for CVs (CHRIS/6)
Title	Code	Last Updated
Academic, Academic-Related, Research and Assistant staff appointment form	CHRIS/10 and CHRIS/10A	31/05/2013
Acknowledgement of application template	HR9	04/07/2012
Application for Employment	CHRIS/5	22/10/2021
Apprenticeship Appointment Request	CHRIS/10B	30/08/2018
ATAS Summary Statement of Research Template	HR58	21/05/2021
Cover Sheet for CVs	CHRIS/6	22/10/21
COVID-19 Voluntary Impact Assessment Form	COVID Impact Assessment Form	28/08/2020
ECS Employee Permission Letter	ECS Employee Permission Letter	20/06/2019
Equal opportunities and recruitment data collection	EO Return	26/07/2012
Further Information template	HR7	09/10/2024
International Working - Travel Calendar	Travel Calendar	13/08/2019
International Working Form	HR56	01/11/2018
International Working Short-Term Business Visitor (STBV) Payroll Travel Tracker	STBV Payroll Travel Tracker	14/08/2019
Interview Checklist (Chair)	HR16	18/11/2012
Interview Invitation template	HR13	18/11/2013
New Short-Term (casual) Appointment	CHRIS/11	30/01/2013
New Starter Details	CHRIS/22	16/01/2023
Offer Letter Template	HR18	14/06/2019
Offer Letter Template (Apprenticeship)	HR18A	08/01/2019
Recruitment Checklist	HR5	10/01/2018
Recruitment Incentive Payment	RIPHR	01/06/2017
Reference Request template	HR14A, HR14B and HR14C	19/11/2019
Reimbursement of relocation expenses form	PD36	01/10/2022
Rejection letter template	HR12	04/07/2012
Rental Deposit Loan Scheme Application Form	HR55	19/10/2019
Response to Job Enquiry template	HR8	05/08/2015
Role Profile Template	Role Profile	01/02/2017
Selection Assessment Record	HR10	04/07/2012
Selection Assessor Notes template	HR17	04/07/2012
Selection Criteria template	HR6	04/07/2012
Selection Process Schedule	HR15	08/08/2011
Selection Results Grid	HR11	25/10/2021
Starting Salary Case	HR4	01/02/2023
Tier 4/Student visa Right to Work Checklist	HR35	20/08/2014

 

2. Screening and Safety Forms for screening and incident reporting. Includes Incident Report Form (HR34)
Title	Code	Last Updated
Assessment of a Disclosed Criminal Conviction	HR20	04/07/2013
Assessment of a Security Check Disclosure	HR20A	28/07/2014
Basic Disclosures and Security Check request form	HR21	15/03/2016
Children and Adults at Risk Assessment form	HR33	10/12/2019
DBS Check request form	HR19 and HR19A	11/03/2014
Job Hazard Evaluation Form	OHF29	09/08/2018
On-Offer Referral Form	OHF04	11/08/2021
Safeguarding Incident Report Form	HR34	28/07/2014
Work Health Declaration	OHF30	15/06/2022

 

3. Early Employment Forms relating to probation and induction.​ Includes: Employee Induction Checklist (HR24) and Welcome Letter Templates (HR23 and HR23A)
Title	Code	Last Updated
Induction Checklist (Employee)	HR24	13/12/2023
Induction Checklist (Planning)	HR22	28/10/2021
Probationary Forms	HR60 - HR67	01/10/2021
COVID-19 Voluntary Impact Assesment Form	COVID-19 Voluntary Impact Assesment Form	21/08/2020
Welcome Letter Templates	HR23 and HR23A	12/04/2018

 

4. Contract Changes Forms for changes to existing contracts Includes Extension to Tenure and Changes to Funding (CHRIS/53)
Title	Code	Last Updated
Change of hours and working pattern	CHRIS/54	27/04/2023
Extension to tenure and changes to funding	CHRIS/53	20/01/2021
Promotion from Research Assistant to Research Associate on award of PhD Form	CHRIS/51	21/12/2020
Record of consultation on end of open ended contract	CHRIS/44	08/09/2022
Record of consultation on ending of fixed term contract	CHRIS/43	08/09/2022
Request for extension or amendment of a post or office	CHRIS/50	27/04/2023
Request to grant the titles of Affiliated Lecturer, Affiliated Assistant Professor, Affiliated Associate Professor or Affiliated Professor	CHRIS/84	08/10/2021
Suppression of Post form	CHRIS/52	06/12/2013

 

5. Development and Reward Forms relating to Development and Reward​ Includes Staff Review and Development (appraisal) forms (PD25, PD26 and PD27)
Title	Code	Last Updated
Academic Career Pathway transfer application		16/02/2014
Application for vocational training	PD5	06/09/2019
Career management scheme for contract research staff, self appraisal	PD/REV/CRS
Proposal for Contribution Increments (Research staff)	HR37
Proposal for Contribution Rewards (Academic Related and Assistant staff)	PD30	16/11/2015
Proposal for Contribution Rewards (Academic Related Grade 12)	PD32	18/09/2023
Staff review and development (appraisal) forms	PD25, PD26 and PD27

 

6. Life Events and Leave Forms relating to personal changes, work-life balance, or time away from the University.​​ Includes Sickness Self Certificate (CHRIS/62) and Special Leave Application Form (CHRIS/68)
Title	Code	Last Updated
Adoption Leave Application Form	CHRIS/64	01/10/2024
Application for Leave from University Office to Undertake Research Fellowship at the University of Cambridge	CHRIS/69	06/12/2013
Application for temporary leave to work flexibly	CHRIS/74	27/04/2023
External Secondments	CHRIS/71	12/11/2013
Flexible working request forms	FLEXAF	27/04/2023
International Working Form	HR56	01/11/2018
Graduated Return from Maternity form	CHRIS/70	05/09/2022
Leave of absence application form (Academic and Study Leave)	CHRIS/67	05/09/2022
Maternity Leave Application Form	CHRIS/60	01/10/2024
Maternity Leave Notification of Return form	CHRIS/61	05/09/2022
Parental Bereavement Leave and Pay Form	HR57	05/09/2022
Parental Leave application form	CHRIS/66	05/09/2022
Paternity Leave application form	CHRIS/65	01/10/2024
Rental Deposit Loan Scheme Application Form	HR55	19/10/2018
Shared Parental Leave forms	CHRIS/75	01/10/2024
Sickness Self Certificate	CHRIS/62	23/04/2020
Special Leave (Paid and Unpaid) Application Form	CHRIS/68	05/04/2024
Staff and student relationship declaration form	SSR	18/07/2024
Substitute teaching form	STF	01/10/2009
Temporary Workers' Sickness Self Certificate	CHRIS/73	17/02/2022
Travel to work loan scheme application form	PD35	01/02/2006
Working from home ('teleworking') form	PD/WFH

 

7. Payment and Benefits Finance-related forms and paysheets​
Title	Code	Last Updated
Application for Pension Cash Supplement	HR/SILP	01/07/2017
Appointment form for students paid an allowance through the payroll	CHRIS/30	04/03/2016
Case for Additional Responsibility Payments	HR31	01/03/2012
Change of bank account details	CHRIS/21	06/11/2018
Hourly payments input form	CHRIS/80	05/04/2011
Guarunteed Minimum Hours Payment Input Form	CHRIS/80 (GMHC)	01/11/2022
Intern timesheet	PD31	01/07/2010
Non-Pensionable Payments for Administrative Responsibility (termly payments) - previously called Non-Pensionable Additional Payments	Form	26/09/2014
Non-Pensionable Additional Payments (ad hoc payments) - previously called Non-Recurrent Payments: CHRIS/82 and CHRIS/82R	CHRIS/82	12/09/2023
Guaranteed Minimum Hours Non-Recurrent Payment Form	CHRIS/82 (GMHC)	01/11/2022
Overtime at special rate	CHRIS/83	05/04/2011
Overtime payments	CHRIS/81	05/04/2011
Student banking details	CHRIS/31	13/12/2019
TES Timesheets for temporary staff	TES/1, TES/2, and TES/3
UPS forms (Finance Division)	UPS Forms

 

8. Leaving Forms relating to retirement and leaving
Title	Code	Last Updated
Application for Flexible Retirement	RP4	17/09/2019
Application for Partial Retirement (NHSPS members only)	RP4a	26/03/2024
Leaver Arrangements Template Letter	HR32 and HR32A	29/01/2014
Notification of Intention to Retire	RP1	01/10/2017
Record of Workplace Discussions regarding Retirement Intentions	RP3	01/10/2017
Request for EJRA-Applicable University Officer to Continue Working Beyond the Retirement Age	RP2A	01/01/2018
Retirement Extension request (Details of Funding)	RP2B	01/01/2018

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