HRIS Specialist Duties And Responsibilities - The Job

HRIS Specialist Duties and Responsibilities

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Purpose of Classification:

Performs a variety of day-to-day administrative Human Resource Information System (HRIS) functions ensuring data integrity and the processing and reporting of HR data. Incumbents work independently under general direction. Handles problems and non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies, and practices.

Distinguishing Characteristics:

This is a specialized class and not part of a series.

Examples of Duties:

• Confirms accuracy and integrity of all data entered, maintains data in HRIS systems and databases and assures information is available on a timely basis.
• Performs group data updates, exports, imports, clean-ups, and researches/reports on any data discrepancies.
• Delivers routine daily/weekly/monthly reporting and responds to basic to intermediate ad hoc data requests.
• Conducts data analysis on HR data such as compensation, classification, employment, employee relations, and/or benefits data as directed.
• Prepares reports, graphs, charts and statistics in support of human resources operations.
• Provides assistance and supports others on difficult assignments and/or problems as directed.
• Coordinates, schedules and tracks progress of specialized work projects or departmental functions.
• Responds verbally or in writing to inquiries, complaints or problems providing information requiring comprehensive knowledge of university policies and procedures.
• Acts as primary contact for assigned function with outside organizations or other departments; responds to technical administrative questions and ensures necessary follow up.
• Provides administrative support such as preparing and composing confidential correspondence, and receiving and screening telephone calls.
• Executes and coordinates office operations such as office meetings, conferences, workshops, appointments, and/or special events.
• Prepares or directs preparation of minutes, notices, manuals, agendas, and correspondence with all supporting documentation, requiring application of specialized knowledge of the assigned function.
• Participates in special projects with staff as directed.
• May supervises, monitor or coordinate activities of subordinates.

Knowledge, Skills and Abilities:

• Knowledge of principles, practices and standards of human resource administration in assigned area.
• Knowledge of human resource information systems (HRIS).
• Knowledge of database maintenance basic concepts.
• Skill in performing accurate data entry.
• Skill in both verbal and written communication.
• Skill in problem solving and decision making.
• Ability to demonstrate close attention to detail.

Minimum Qualifications:

Associate’s degree in related field AND two (2) years of directly related human resources experience; OR, Four (4) years of directly related human resource experience; OR Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Next: Human Resources Assistant Job Description