Human Resources Workflows & Process Definitions - OpsDog

Human Resources Workflows & Process Definitions

Understand, Analyze & Improve HR Department Business Processes

Human Resources

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What is a Human Resources Process Flow Chart

HR flow charts, or workflows, are defined as documentation created by using flow chart software, of the various steps and work activities carried out by a human resources department staff, to conduct daily operations that support businesses. These HR process diagrams look similar to subway or street maps once complete. Requests to HR for recruitment assistance, hiring help, or payroll support might seem as simple as sending an email, but these HR processes are surprisingly complex, involving many disconnected moving parts and staff. By using HR process flowcharts, however, the department can visualize and analyze workflows to understand where HR can be improved or automated.

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How to Use HR Process Flowchart Examples – Choosing Recruitment, Hiring, Payroll, or a Different Process to Map

Human resources departments interact with every employee in every company thanks to such a broad reach of routine business processes. At large companies, many HR processes, such as payroll and recruiting, can be found outsourced to companies like ADP, PayChex, or Robert Half Recruiting. This can lead to redundant processes and time-consuming rework if work flows aren’t properly documented across the department. When creating a flow chart for any HR process, a confined manageable scope must be selected to start with. In addition to recruiting, hiring, onboarding, and payroll, several other areas in which to consider HR process mapping for automation, RPA, or process improvement include:

1. Employee Offboarding Process: Developing a standard offboarding HR process model reduces opportunities for ex-employees to act against the company. Without an offboarding flow chart, it can be easy for important steps to fall through the cracks, with potentially severe consequences such as ex-employees continuing to have access to important files/data, wages or benefits extending beyond the date of termination, and more.

2. Employee Status Change Process: Creating a flow chart for changing employee status allows all involved members of an organization to stay on the same page of an employee’s internal journey, reducing the risk of “surprise promotions”, missed bonus payments, and missed review due dates, keeping everyone aware of changes in responsibilities and payroll.

3. Personnel Document Request Process: Employment document requests follow many different paths. Employment verifications, salary confirmation, employee warning history, all can come from internal and external requestors. Clearly documenting the workflow around these HR processes can reduce the risk of the wrong information getting in to the wrong hands, and even speed up automation efforts to reduce human labor needed to process.

Benefits of Human Resources Process Flow Charts

There is no downside to creating human resource flow charts if the final product of your work is accurate and truthful. When given the appropriate level of detail, process flow charts in HR allow the department to manage a business process more openly, cut down on time-consuming paperwork, reduce administrative cost, increase speed of automation efforts, including RPA, while ensuring HR process controls remain in line with company policies.

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Ergonomics Request

This workflow template illustrates the management of employee requests for ergonomic office equipment and supplies. Purchase and download this template in PDF, Visio and PowerPoint formats,...

Type : Workflow Template

Process Participants : Employee, Employee Relations Manager, HR Representative

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Workers Compensation & Short-Term Disability

This workflow template illustrates the handling of work-related accidents and related processing of worker's compensation, short-term disability pay and medical leave of absence. Purchase an...

Type : Workflow Template

Process Participants : Employee, HR Manager, Benefits & Compensation Analyst

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Employee Timekeeping

This workflow template illustrates the tracking of hours worked each week by hourly employees and any subsequent adjustments made by supervisors related to wages or hours worked. Purchase an...

Type : Workflow Template

Process Participants : Employee, HR Manager, Payroll Analyst

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Survivor Benefits

This workflow template illustrates the legal and administrative work surrounding deadly work-related incidents. Purchase and download this template in PDF, Visio and PowerPoint formats, and...

Type : Workflow Template

Process Participants : HR Representative, HR Manager, Business Units (i.e., individual lines of business)

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Sales Compensation Incentive Programs

This workflow template illustrates the correction, testing and implementation of changes to the employee compensation structure within HR compensation systems. Purchase and download this tem...

Type : Workflow Template

Process Participants : Technology Support Specialist, HR Manager, Business Units (i.e., individual lines of business)

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Safety Operations

This workflow template illustrates the creation and maintenance of employee safety standards as well as procedures and the processing of employee safety-related incidents. Purchase and downl...

Type : Workflow Template

Process Participants : HR Representative, HR Manager, Business Units (i.e., individual lines of business)

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Resignation & Termination

This workflow template illustrates the handling of all tasks surrounding voluntary and involuntary termination and the initiation of any retirement benefits. Purchase and download this templ...

Type : Workflow Template

Process Participants : Employee, HR Manager, Business Units (i.e., individual lines of business)

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Recruiting & Hiring (General)

This workflow template illustrates the recruitment, assignment and final placement of employees into certain positions within the organization based on current company needs and employee com...

Type : Workflow Template

Process Participants : Recruiter, HR Manager, Recruiting Manager

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Random Drug Testing

This workflow template illustrates the random selection, review and notification of employees who are to be drug tested and the subsequent scheduling and processing of drug test results. Pur...

Type : Workflow Template

Process Participants : Employee, HR Manager, Business Units (i.e., individual lines of business)

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Performance Management

This workflow template illustrates the formal analysis of an employee's work performance (usually involving a problem). Purchase and download this template in PDF, Visio and PowerPoint forma...

Type : Workflow Template

Process Participants : Employee, HR Manager, HR Generalist

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Move Management

This workflow template illustrates the process of assisting recently hired employees with relocation. Purchase and download this template in PDF, Visio and PowerPoint formats, and customize...

Type : Workflow Template

Process Participants : Employee, HR Manager, Recruiting Coordinator

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Military Leave Processing

This workflow template illustrates the processing of requests for leave of absence related to military service. Purchase and download this template in PDF, Visio and PowerPoint formats, and...

Type : Workflow Template

Process Participants : Employee, Benefits Manager, HR Manager

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Human Capital Planning

This workflow template illustrates the creation of human capital planning initiatives by business unit leadership and HR coordinators. Purchase and download this template in PDF, Visio and P...

Type : Workflow Template

Process Participants : Human Capital Management Analyst, HR Manager, HR Compensation Analyst

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Factory Employee Training & Safety

This workflow template illustrates the onboarding and training of production facility workers, including initial employee medical screening, review of conduct policies, emergency response pr...

Type : Workflow Template

Process Participants : Employees, Human Resources (HR) Training Staff, HR Generalists, Health, Safety & Environment (HSE) Specialists

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Employee Training & Development

This workflow template illustrates the initial training as well as the continued development and improvement of existing employee competencies. Purchase and download this template in PDF, Vi...

Type : Workflow Template

Process Participants : Employee, Training Specialist, Resource Specialist

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Employee Relations Investigation

This workflow template illustrates the investigation and resolution of complaints submitted to the Employee Relations Group. Purchase and download this template in PDF, Visio and PowerPoint...

Type : Workflow Template

Process Participants : Employee, Employee Relations Manager, HR Manager

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Employee Relations (General)

This workflow template illustrates the management and reconciliation of any benefits, compensation or policy related issues surrounding human capital. Purchase and download this template in...

Type : Workflow Template

Process Participants : Employee, Employee Relations Manager, HR Manager

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Employee Record Management

This workflow template illustrates the management of employee records (for both current and former employees) and the processing of requests for employee records. Includes the initial filing...

Type : Workflow Template

Process Participants : HR Coordinator, HR Generalist, HR Manager

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Employee Information Request

This workflow template illustrates the authorization of employee requests for access to their official employment records within the company. Purchase and download this template in PDF, Visi...

Type : Workflow Template

Process Participants : Employee, HR Generalist, HR Manager

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Employee Equity Allocation

This workflow template illustrates the identification of employees who are eligible to receive equity in the company and the subsequent configuration of payouts and equity statements. Purcha...

Type : Workflow Template

Process Participants : Chief Human Resources Officer, HR Manager, Benefits Manager

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Business Leader Alignment

This workflow template illustrates the planning and implementation of company-wide business unit strategies related to human capital management. Purchase and download this template in PDF, V...

Type : Workflow Template

Process Participants : Leadership & Strategy Specialist, HR Manager, Human Capital Management Supervisor

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Benefits Accounting

This workflow template illustrates the processing and documentation of employee 401(k) information. Purchase and download this template in PDF, Visio and PowerPoint formats, and customize it...

Type : Workflow Template

Process Participants : Employee, Benefits Manager, HR Benefits Analyst

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Applicant Screening & Interview

This workflow template illustrates the screening of job candidates (by phone) and the subsequent process of shortlisting and interviewing applicants who pass the initial screening call. Purc...

Type : Workflow Template

Process Participants : Hiring Manager, Recruiting Coordinator, Recruiter

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Payroll Tax

This workflow template illustrates the processing, analysis and payment of company payroll taxes. This process includes payroll tax related analysis and administration for employee tax inqui...

Type : Workflow Template

Process Participants : Employees, Payroll Team, HR Specialists, Other Internal Support Functions

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Off-Cycle Check & Wage Garnishment

This workflow template illustrates the processing of requests for off-cycle payroll checks and the setup of wage garnishment actions. Includes the setup of automated off-cycle payroll, the r...

Type : Workflow Template

Process Participants : Employee, Business Units (i.e., individual lines of business), Payroll Department

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Benefits Administration

This workflow template illustrates the management, development and administration of all employee health, disability, vacation and other related benefits. Purchase and download this template...

Type : Workflow Template

Process Participants : Employee, Benefits Manager, HR Benefits Analyst

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Applicant Screening & Interview

This workflow template illustrates the screening of job candidates (by phone) and the subsequent process of shortlisting and interviewing applicants who pass the initial screening call. Purc...

Type : Workflow Template

Process Participants : Hiring Manager, Recruiting Coordinator, Recruiter

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• Support Group Operations-
  • 344Finance
  • 245Human Resources
  • 230Information Technology
  • 372Marketing
  • 70Legal
  • 93Compliance
  • 165Shared Services
  • 16Risk Management
• General Line Groups-
  • 150Call Center
  • 150Customer Service
  • 162Product Development
  • 102Collections
  • 300Sales
• Supply Chain Operations-
  • 461Supply Chain Management
  • 167Production
  • 128Procurement
  • 108Order Management
  • 106Materials Management
  • 107Distribution
  • 67Master Data Management
  • 60Logistics
• Financial Services-
  • 966Banking
  • 229Insurance
  • 130Mortgage Lending
  • 428Investment Management
  • 445Broker Dealer
  • 235Consumer Finance
• Healthcare-
  • 447Health Plans
  • 101Pharmaceuticals
  • 81Healthcare Facilities & Services
• Other Services-
  • 118Utilities
  • 65Print Publishing
  • 68Broadcast Media
  • 263Advertising
  • 90Retail

Let us take your KPIs & business intelligence efforts to the top.

Contact us now to discuss a BI engagement with OpsDog.

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