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Pages User Guide for Mac
Welcome
What’s new
Pages basics
Get started with Pages
Word processing or page layout?
Intro to images, charts and other objects
Create documents and books
Create a document
Intro to creating a book
Use templates
Find a document
Open or close a document
Save and name a document
Print a document or envelope
Work in Pages
Undo or redo changes
Use sidebars
Quick navigation
View formatting symbols
View layout markings
Rulers
Change the document view
Touch Bar for Pages
Customise Pages
Customise the toolbar
Set Pages settings
Use VoiceOver with Pages
Create a document using VoiceOver
Use VoiceOver to preview comments and track changes
Add text
Select text
Add and replace text
Copy and paste text
Use mail merge
Add, change or delete a merge field
Manage sender information
Add, change or delete a source file in Pages on Mac
Populate and create customised documents
Use dictation to enter text
Accents, emoji and special characters
Enter text in another language
Format a document for another language
Use phonetic guides
Use bidirectional text
Use vertical text
Add the date and time
Add mathematical equations
Bookmarks and links
Add links
Format text
Change the font or font size
Set a default font
Bold, italic, underline and strikethrough
Change the colour of text
Add a shadow or outline to text
Change text capitalisation
Use paragraph styles
Intro to paragraph styles
Apply a paragraph style
Create, rename or delete a paragraph style
Update or revert a paragraph style
Use a keyboard shortcut to apply a text style
Copy and paste text styles
Format characters and punctuation
Format fractions automatically
Create and use character styles
Ligatures
Add drop caps
Raise and lower characters and text
Format Chinese, Japanese or Korean text
Add a highlight effect to text
Format hyphens, dashes and quotation marks
Align and space text
Set line and paragraph spacing
Set paragraph margins
Format lists
Set tab stops
Align and justify text
Set pagination and line and page breaks
Format columns of text
Link text boxes
Add borders and rules (lines)
Format documents
Set paper size and orientation
Set document margins
Set up facing pages
Page templates
Add and manage pages and sections
Add pages
Add and format sections
Rearrange pages or sections
Duplicate pages or sections
Delete pages or sections
Document parts
Table of contents
Bibliography
Footnotes and endnotes
Headers and footers
Add page numbers
Change the page background
Add a border around a page
Add watermarks and background objects
Create a custom template
Add images, shapes and media
Images
Add an image
Add an image gallery
Edit an image
Shapes
Add and edit a shape
Combine or break apart shapes
Draw a shape
Save a shape to the shapes library
Add and align text inside a shape
Add 3D objects
Add lines and arrows
Animate, share or save drawings
Video and audio
Add video and audio
Record audio
Edit video and audio
Set movie and image formats
Position and style objects
Position objects on a page
Position and align objects
Place objects with text
Use alignment guides
Layer, group and lock objects
Change the transparency of an object
Fill shapes and text boxes with colour or an image
Add a border to an object
Add a caption or title
Add a reflection or shadow
Use object styles
Resize, rotate and flip objects
Add tables
Create and style tables
Add or delete a table
Select tables, cells, rows and columns
Add or change table rows and columns
Add or remove table rows and columns
Move table rows and columns
Resize table rows and columns
Merge or unmerge table cells
Change how a table looks
Change the look of table text
Show, hide or edit a table title
Change table gridlines and colours
Use table styles
Resize, move or lock a table
Add and organise table data
Add and edit cell content
Work with different types of data
Format dates, currency and more
Create a custom table cell format
Format tables for bidirectional text
Highlight cells conditionally
Alphabetise or sort table data
Add formulas and functions
Calculate values using data in table cells
Use the Formulas and Functions Help
Create and modify charts
Add or delete a chart
Add or delete a chart
Change a chart from one type to another
Modify chart data
Move, resize and rotate a chart
Change the look of a chart
Change the look of data series
Add a legend, gridlines and other markings
Change the look of chart text and labels
Add a border and background to a chart
Use chart styles
Use writing and editing tools
Check spelling
Look up words
Find and replace text
Replace text automatically
Show word count and other statistics
View annotations
Set author name and comment colour
Highlight text
Add and print comments
Track changes
Share and collaborate
Send a document
Publish a book to Apple Books
Collaborate with others
Intro to collaboration
Invite others to collaborate
Collaborate on a shared document
See the latest activity in a shared document
Change a shared document’s settings
Stop sharing a document
Shared folders and collaboration
Use Box to collaborate
Manage and organise documents
Use iCloud Drive with Pages
Export to Word, PDF or another file format
Open an iBooks Author book in Pages
Reduce the document file size
Save a large document as a package file
Restore an earlier version of a document
Move a document
Delete a document
Lock a document
Password-protect a document
Create and manage custom templates
Transfer documents between devices
Transfer documents with AirDrop
Transfer documents with Handoff
Transfer documents with the Finder
Troubleshooting
If you can’t add or delete a page
If you can’t remove something from a document
If you can’t find a button or control
If page formatting keeps changing
Keyboard shortcuts
Keyboard shortcuts
Keyboard shortcut symbols
Copyright
Select the text you want to change.
To change all the text in a text box or table cell, select the text box or table cell.
In the Format sidebar, click the Style button near the top.
If the text is in a text box, table or shape, first click the Text tab at the top of the sidebar, then click the Style button.
Click one or more format buttons in the Font section.
To remove a specific format, click that button again.
If the font you’re using has other styles available (such as light or condensed), click the pop-up menu above the buttons to choose one of the styles.
Tip: You can set keyboard shortcuts to quickly apply bold, italic, underline or other character styles to text.
See alsoIntro to paragraph styles in Pages on MacUpdate or revert a paragraph style in Pages on MacChange the font or font size in Pages on Mac PreviousSet a default fontNextChange the colour of textHelpful? Yes No Character limit:250 Please don’t include any personal information in your comment. Maximum character limit is 250. Submit Thanks for your feedback.
sidebar, click the Style button near the top.